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administrative staff

2 weeks ago

Cubao, National Capital Region, Philippines ARANCIA, INC. Full time ₱18,000 - ₱20,000 per year

JOB PURPOSE: Is responsible for managing the front desk, welcoming guests, answering phone calls, directing inquiries, and handling basic administrative tasks. Additionally, they assist with various administrative duties, such as maintaining office files and supporting team members with clerical work. This role may also involve preparing documents and managing correspondence.

KEY ACCOUNTABILITIES:

  • Conducts a daily walk-through of the building, conference rooms, and general office area to ensure rooms are set up for occupancy following a checklist.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
  • Please ensure that the reception area is kept tidy and well-organized.
  • Receives incoming calls directly at the reception or through the phone system's redirection.
  • Assist with various administrative tasks, such as copying, faxing, and taking notes.
  • Perform other administrative duties as required to support the mission and function of the company
  • Maintaining office records and files.
  • Prepare meeting and training rooms for use
  • Liaise with service providers, couriers, and suppliers for office-related concerns.
  • Receive, sort, and distribute mail, courier packages, and other deliveries.
  • Assist in managing office supplies and monitoring front desk inventory.
  • Assist in scheduling meetings, booking conference rooms, and coordinating office events.
  • Provide accurate information about the company to inquiries and walk-in guests.
  • Represent the company professionally in all front-facing interactions.
  • Delivering essential files, documents, or materials to the specified location or store.
  • Documenting the incoming and outgoing documents.
  • Performs other tasks given by the management from time to time.

MINIMUM QUALIFICATIONS:

EDUCATION: Bachelor's degree in a related field.

EXPERIENCE: Minimum of 2 years of work experience in an accounts receivable or similar finance role. Proven experience as an accounting officer or in a similar role

SKILLS:

  • Able to maintain confidentiality
  • Above average communication skills, both verbal and written
  • Working knowledge of Word and ExcelPositive attitude with a passion for helping others and finding the right fit for the company.
  • Patient, honest, and trustworthy
  • Ability to multitask and manage competing priorities effectively.
  • Excellent attention to detail and accuracy in data entry and record-keeping.
  • Ability to handle confidential information with discretion and maintain a high level of
  • professionalism

SUPERVISION: Standard; attention to detail required

Job Types: Full-time, Permanent

Pay: Php18, Php20,000.00 per month

Benefits:

  • Company Christmas gift
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Staff meals provided

Work Location: In person