Accounting Assistant

1 week ago

Ortigas Metro Manila, Philippines Anytime Fitness Full time

Treasury Assistant is responsible for the treasury department's clerical task such as preparation of check and check voucher. The Treasury assistant needs to ensure that all payment requests undergo proper process and obtain authorization prior to preparation of check. Treasury assistant is also responsible for releasing checks and requesting for Official Receipts from suppliers.

Specific Duties and Responsibilities

  • Preparation of Check and Check Voucher
  • Encoding the details of check in the check voucher monitoring sheet
  • Assisting the Treasury Supervisor for the reports needed by the management
  • Responsible for filing Accounts Payable documents together with Check Voucher and Official Receipt
  • Uploading of Bank Statement in the system and updating bank passbook
  • Do the bank deposit or encashment of check, if needed
  • Ensure that the all payment request are approved and authorized for release

The Accounts Payable Assistant is responsible for doing clerical works in the Accounts Payable process. AP assistant needs to ensure that the Accounts Payable Voucher prepared is aligned and supported by documents such as billing, SOA, etc.. AP assistant is also involved in checking the accuracy of the supporting documents and ensuring that it is properly recorded in the accounting system.

Job Description and Responsibilities:

  1. Receives invoices from suppliers and clubs
  2. Checking mathematical accuracy and appropriateness of supplier's invoices and billings
  3. Prepares disbursement sheet – calculate withholdings
  4. Prepare and ensure accuracy of Accounts Payable Vouchers and attached its supporting documents
  5. Organised the timely filing of the hard copy of invoices and official receipts
  6. Filing of BIR forms, SSS, Philhealth and Pag-ibig, as needed
  7. Booking of AP related entries in Accounting software
  8. Monitoring of outstanding accounts payables
  9. Assist the Accounts Payable Supervisor in doing monthly closing procedures
  10. Responsible for ensuring strict compliance with their sub department SOPs.

Qualifications:

  1. Bachelor's Degree in Accountancy or any business financial related course
  2. Minimum 1- 2  years experience in accounting with intensive experience in the Treasury  process.
  3. Excellent in using office softwares such as google sheets, microsoft office, etc..
  4. Experience in using Xero Accounting software
  5. Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds and cultures.
Responsibilities of All Positions within Anytime Fitness
  1. Represent Anytime Fitness and its culture
  2. Maintain a Healthy Way of Life
  3. Demonstrate positive attitude by showing professionalism, courtesy, cooperation to both internal and external customers
  4. Manage and send the reports required including but not limited to sales, accidents, injuries, equipment damages, etc.
  5. Follow company protocols for discipline, performance management and safety.
  6. Manage compliance to club house rules and SOPs. Notify the club manager or department head of any unsafe acts or conditions as soon as possible.
  7. Ensure that all exercise equipment is in good condition. Clean equipment and gym regularly.
  8. Participate in safety training and safety inspections.

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