Accounting Assistant

2 hours ago

Ayala Alabang, National Capital Region, Philippines Netforce International, Inc. Full time ₱1,500,000 - ₱2,500,000 per year

Job description:

KEY DUTIES AND RESPONSIBILITIES

A. Invoice & Voucher processing

  • Receive and review supplier invoices, delivery receipts, purchase orders, and other supporting documents.
  • Verify mathematical accuracy, proper approvals, and completeness of documentation.
  • Prepare check vouchers and attach corresponding supporting documents for review by the AP Team Leader
  • Ensure proper coding of expenses to the correct general ledger accounts, cost centers, and projects.
  • Input verified invoices and vouchers into he accounting system accurately and promptly.

B. Monitoring & Recording

  • Maintain an updated log of all payables received and processed.
  • Monitor invoice aging and assist in the preparation of payment schedules.
  • Track project-related payables and coordinate with Project Accountants for missing documentation.
  • Maintain a filing system (manual and electronic) for all AP documents and ensure accessibility during audit or review.
  • Custodian and monitoring of Petty cash fund.

C. Coordinate & Communication

  • Coordinate with suppliers regarding billing inquiries, statement of account reconciliation, and submission of documents.
  • Communicate with procurement and project personnel to resolve invoice discrepancies.
  • Coordinate with Treasury for check releases and payment status.

D. Compliance & Reporting

  • Ensure that invoices and payments comply with BIR requirements (e.g., VAT, EWT, 2307 issuance).
  • Assist in the preparation of AP reports, reconciliations, and aging analysis.
  • Provide necessary documents and schedules for internal and external audits.

E. Ad Hoc & Support Tasks

  • Support the AP Team Officer and Supervisor in month-end closing activities.
  • Perform other related tasks as may be assigned from time to time.
  • Participate in process improvement initiatives within AP function.

QUALIFICATIONS

1. Educational Background

  • BS Accountancy, Accounting Technology, or related business course.

2. Years of experience

  • At least 1-2 years of experience in accounts payable or general accounting (fresh graduates may be considered)

3. Competency requirements

  • Experience in construction or project-based accounting is an advantage.

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