Accounting Clerk

Job Opening: Accounting Clerk

Location: G/F ESNA Building, 30 Timog Avenue, Quezon City

Work Set-up: On-site (Full-Time)

Reports to: Lead Bookkeeper

Job Summary

Doña Alejandra, Inc. is seeking a detail-oriented Accounting Clerk to join our expanding ICT solutions team. This role is responsible for the foundational "paper-to-digital" workflow, ensuring all financial transactions are supported by proper documentation, recorded accurately, and filed in compliance with Philippine regulations. You will work directly under the Lead Bookkeeper and support the Part-Time Accountant in maintaining a high standard of financial integrity.

Key Responsibilities

1. Accounts Payable & Procurement Support

• Three-Way Matching: Verify and match supplier invoices with Purchase Orders (POs) and receiving reports/delivery receipts to ensure we only pay for what was ordered and received.
• Voucher Preparation: Prepare Disbursement Vouchers (DVs) for daily transactions and facilitate payments through checks or online banking.
• Vendor Management: Maintain clean vendor ledgers, reconcile monthly statements, and act as the primary point of contact for payment inquiries.

2. Accounts Receivable & Collection Support

• Assist in monitoring customer accounts and preparing Statements of Account (SOA).
• Maintain organized records of all collections and official receipts.

3. Data Entry & Documentation

• QBO Support: Assist the Lead Bookkeeper in encoding daily expenses and bills into QuickBooks Online Advanced.
• Digital Filing: Scan and attach all supporting documents (receipts/contracts) to their respective transactions in QBO.
• Physical Filing: Maintain the physical "Audit-Ready" filing system (locking cabinets) for all BIR-required documents.

4. Statutory & Tax Compliance

• Government Filings: Prepare and process monthly contributions and loan payments for SSS, PhilHealth, and Pag-IBIG.
• BIR Support: Assist in the preparation of documents for monthly VAT and Withholding Tax filings.
• Maintain updated Books of Accounts (Manual or Loose-leaf as required by the BIR).

5. Administrative & General Accounting

• Assist in performing monthly physical inventory counts of ICT hardware.
• Help the Accountant gather documentation for year-end audits or the "2-year clean-up" project.

Qualifications

• Education: Bachelor's degree in Accountancy, Management Accounting, or Finance.
• Experience: At least 1–2 years of experience in Accounts Payable, Accounts Receivable, or general bookkeeping is preferred. Fresh graduates with strong internship records are welcome to apply.
• Software Skills: * Basic to Intermediate proficiency in QuickBooks Online.
• Proficient in Microsoft Excel (ability to use formulas and create tables).
• Core Competencies:
• High Attention to Detail: Must be able to spot discrepancies in numbers and dates between invoices and receipts.
• Integrity: Proven ability to handle confidential financial information with absolute discretion.
• Organizational Skills: Ability to manage a high volume of paperwork without losing track of deadlines.

Job Type: Full-time

Pay: Php23, Php30,000.00 per month

Application Question(s):

• How many years of hands-on experience do you have in a dedicated accounting or bookkeeping role, specifically handling Accounts Payable (AP) and Accounts Receivable (AR)?
• On a scale of 1 to 5 (1 being a beginner and 5 being an expert), how would you rate your proficiency in QuickBooks Online? Please briefly mention if you have experience with the Inventory or Projects modules.
• Are you experienced in preparing and processing monthly contributions for SSS, PhilHealth, and Pag-IBIG? Have you also assisted in preparing documents for BIR VAT and Withholding Tax filings?
• Briefly describe your process for ensuring that a supplier's invoice is accurate before preparing a payment voucher. What documents do you check?
• This is a 100% on-site role at our office in Quezon City. Are you comfortable with this work arrangement, and what is your earliest available start date?
• What is your expected monthly salary?

Work Location: In person