Invoice Coordinator

3 days ago

Taguig, National Capital Region, Philippines HelloConnect, Inc. Full time

Main purpose of the job

We are seeking an Invoice Reconciliation Coordinator to strengthen one of our new campaign's  our Finance Operations team by managing the end-to-end process of invoice reconciliation and administration.

In this role, you will ensure accuracy, timeliness, and compliance across all 3-way matching activities, working seamlessly within our ERP environment and supporting processes through Microsoft Office applications. Partnering closely with Accounts Payable, Procurement, Production, and Supply Chain, you will oversee the full invoice matching workflow to enable smooth, efficient accounting and on-time payments.

Responsibilities and duties

  • Extract and aggregate data from the invoicing system for invoice analysis and reconciliation against goods receipt
  • Analyze errors in invoices and trace them back to the root cause using raw data from the appropriate database
  • Resolve quantity and price discrepancies with urgency and escalating to Accounts Payable, Purchasing and/or Warehouse where appropriate.
  • Ensure data accuracy and correct flow of information to the relevant stakeholders involved in the daily activities
  • Work collaboratively with internal teams including the Accounts Payable, Supply Chain Management and Procurement teams to resolve any data discrepancies
  • Communicate with suppliers where necessary to clarify invoices, escalate any supplier disputes to Line Manager
  • Support the wider Finance function with reporting and administration tasks to ensure the smooth running of the operation

Skills and preferred qualifications

  • At least 3 years' experience working within invoicing, billing or general accounting and/or as a data entry clerk
  • Fast typing skills: knowledge of touch-typing systems is strongly preferred.
  • Working knowledge of office equipment and computer hardware and peripheral devices.
  • Basic understanding of databases.
  • Experience using ERP systems is strongly preferred
  • Requires expertise in operating Microsoft Office applications

Soft Skills

  • Excellent verbal and written communication, collaboration, and self-management skills with a strong focus on teamwork.
  • Strong analytical, problem-solving, and critical thinking skills
  • Assertive, responsible, and adaptable, with the ability to work in a fast-paced environment and navigate complex situations.
  • Superior problem-solving availability

6 month project with possibility for extension

Work-From-Home Setup

Office Address: Inoza Tower 40th Street, BGC Taguig City

  • Invoice Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines HelloConnect Full time

    About UsHelloConnectHelloConnect is a subsidiary of HelloFresh, founded to address years of challenges faced in its own customer care. Leveraging our extensive experience in developing customer care tailored to the immediate needs of HelloFresh, our solutions are hyper-focused on serving high-growth companies. Located in Manila, Philippines, we are now...

  • Invoicing and Collections Specialist

    2 weeks ago

    Taguig, National Capital Region, Philippines Exypnox Inc Full time

    We are seeking an Invoicing and Collections Specialist to work closely with the Billing Team to manage the company's day-to-day cash cycle — including billing, invoicing, payment application, and collections.You will also collaborate with the Sales Operations and Deal Desk teams to provision customer licenses and review sales transactions such as upgrades,...

  • BIS Sales Administration Coordinator

    3 days ago

    Taguig, National Capital Region, Philippines Canon Full time

    Work Schedule: 8:00 AM – 5:00 PM (Dayshift)Location: McKinley Hill, TaguigWork Arrangement: Temporary Onsite (Hybrid after training)What We Offer:Be part of a global company with diverse clients across regionsStrong focus on work-life balanceCompetitive compensation packageComprehensive benefits to support your well-beingCollaborative and supportive team...

  • Finance Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines Convergint Asia Pacific Full time

    Thriving the CONVERGINT WayConvergint is a $2.6 billion global, industry-leading systems integrator that designs, installs, and services electronic security, cybersecurity, fire and life safety, building automation, and audio-visual systems. Listed as the #1 systems integrator in SDM Magazine's Top Systems Integrators Report for the past 6 years and a U.S....

  • BIS Sales Administration Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines Canon Australia Full time

    Work Schedule:8:00 AM – 5:00 PM (Dayshift)Location:McKinley Hill, TaguigWork Arrangement:Temporary Onsite (Hybrid after training)What We Offer:Be part of a global company with diverse clients across regionsStrong focus on work-life balanceCompetitive compensation packageComprehensive benefits to support your well-beingCollaborative and supportive team...

  • BIS Sales Administration Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines Canon Full time

    Work Schedule: 8:00 AM – 5:00 PM (Dayshift)Location: McKinley Hill, TaguigWork Arrangement: Temporary Onsite (Hybrid after training)What We Offer:Be part of a global company with diverse clients across regionsStrong focus on work-life balanceCompetitive compensation packageComprehensive benefits to support your well-beingCollaborative and supportive team...

  • Facilities Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines CBRE GWS IFM PHILS. CORP. Full time

    Facilities Coordinator (Taguig City)CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can...

  • Sr Associate Invoice Processing

    2 weeks ago

    Taguig, National Capital Region, Philippines Bayer Crop Science Full time

    At Bayer we're visionaries, driven to solve the world's toughest challenges and striving for a world where ,Health for all, Hunger for none' is no longer a dream, but a real possibility. We're doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and...

  • Sales Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines J-K Network Manpower Services Full time

    COMPANY PROFILE: This organization was established in 1950 and provide customers with concrete structure solutions that increase project efficiency and safety through devoted, attentive service in the market, innovation, and the belief that people are an integral element of the business.Position: Sales Coordinator (Administrator)Company Industry:...

  • Marketing Coordinator

    1 week ago

    Taguig, National Capital Region, Philippines 1840&Co Full time

    This offshore role provides administrative and tactical support to the Marketing team, managing project timelines, coordinating with vendors and internal stakeholders, and maintaining organized processes to keep initiatives on track. Success in this role requires exceptional attention to detail, strong organizational skills, and proactive communication...