Maintenance Coordinator

7 days ago

Angeles City, Central Luzon, Philippines People Work Smart Services Philippines Inc Full time

Be Part of Our Comeback Story Smarter, Stronger, and More Fun Than Ever

We're back and we're building something exciting.

Our company is entering a new chapter with fresh momentum, better offers, amazing clients, and a culture that genuinely values work–life balance. We're now looking for a detail-oriented and proactive Maintenance Coordinator to join our growing team in Angeles City and help support the next phase of our growth.

If you enjoy working with contracts, coordinating maintenance schedules, keeping asset records accurate, and ensuring everything runs smoothly behind the scenes this role is for you.

What You'll Be Doing

As our Maintenance Coordinator, you'll be responsible for overseeing the full lifecycle of maintenance contracts from initial enquiry and quotation through to contract setup, job administration, and ongoing contract management.

You'll work closely with the Sales and Operations teams to ensure all maintenance activities are tracked, delivered, and reported accurately, in line with customer expectations, compliance requirements, and internal service standards.

You'll:

  • Manage maintenance contract enquiries from initial lead through to completion
  • Prepare, issue, and coordinate maintenance contract quotes for new and renewal clients and provide these to Key Account Managers for client delivery
  • Collaborate with the Sales Team to review, approve, and finalise contract documentation once an order has been won
  • Create and raise new maintenance contracts in preparation for delivery
  • Track contract status and prepare follow-up tasks on outstanding proposals or renewals for Key Account Managers
  • Raise monthly maintenance contract jobs in the system and hand jobs over to Operations for delivery
  • Verify that correct assets are scheduled, serviced, and compliant at each site
  • Create and maintain accurate asset records for client sites following site surveys

What We're Looking For

  • At least 2 years of experience in Appointment Setting, Contracts Administration, or as an Administrative Assistant
  • Excellent organizational skills with strong attention to detail
  • Excellent written and verbal communication abilities
  • Ability to thrive in a fast-paced environment and manage priorities effectively
  • Proficiency in CRM systems (e.g., Salesforce, HubSpot) and MS Office / Google Workspace
  • Willingness to work Australasian, North American, or UK shift hours
  • Willingness to work in or relocate to Angeles City, Pampanga.

Why You'll Love Working With Us

  • Competitive salary and benefits
  • A company that's growing again with stability, vision, and momentum
  • Fun, supportive, and collaborative culture
  • Great clients you'll actually enjoy working with
  • Clear focus on work–life balance
  • Real career growth opportunities as the company expands

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Staff meals provided

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