Office and Store Admin/Encoder

We are seeking a reliable and detail-oriented Office and Store Admin/Encoder to manage daily administrative tasks, inventory, encoding, and team coordination. He/She will be responsible for office operations, preparation of purchase and expense reports, and coordination with suppliers, purchasers, management, and audit teams.

Responsibilities:

Office Admin/Encoder:

• Prepare and maintain purchase and expense reports.
• Monitor and disburse cash for purchasing and other transactions.
• Coordinate with suppliers, purchaser and team for orders, deliveries and documentation.
• Liaise with purchasers, management and audit for timely submission and accuracy of reports.
• Maintain updated records of all purchases and expenses.
• Ensure all physical and soft copies of documents and records are properly filed and easily retrievable.

Store Admin/Encoder:

• Encode and update product data (including plastic for packaging types, sizes, quantities and prices) in the system.
• Monitor store inventory levels and alert management for restocking needs.
• Ensure the cleanliness, orderliness, and proper labeling of stocks in the store.
• Assist in receiving and dispatching deliveries and sales orders.
• Maintain daily sales record and stock movements.

Qualifications:

• At least 1-2 years of experience in an administrative or store related role (preferably retail or wholesale).
• Strong proficiency in Microsoft Excel (formulas, tables, data entry, formatting).
• Strong attention to detail, dependable and can work with minimal supervision.
• Trustworthy.
• Good verbal and written skills.
• Experience in handling inventory or logistics is a plus.
• Familiarity with storekeeping, warehouse processes, or retail is advantageous.
• Can work as early as 6:00 in the morning.

Job Type: Full-time

Benefits:

• Promotion to permanent employee

Ability to commute/relocate:

• La Trinidad 2601 P15: Reliably commute or planning to relocate before starting work (Required)

Location:

• La Trinidad 2601 P15 (Required)

Work Location: In person