Executive Assistant

2 weeks ago

Baguio City, Cordillera, Philippines Addavolt Energy Corp Full time

AddaVolt Energy Corp. is a fast-growing EV charging startup transforming idle SME parking spaces into app-powered, pay-per-use charging hubs across Northern Luzon.

Job Summary

We are looking for a highly organized, trustworthy, and proactive Executive Assistant to support our founder in daily operations. This role involves managing schedules, communications, documents, and follow-ups to ensure smooth and efficient company operations.

This is NOT a clerical/secretarial position.

This is a high-trust role supporting a fast-moving startup founder.

Responsibilities

Executive Support

  • Manage and organize the CEO's calendar, meetings, and appointments
  • Coordinate online and in-person meetings
  • Prepare daily and weekly schedules and reminders
  • Handle confidential information with discretion

Communication & Documentation

  • Draft, edit, and send emails and messages on behalf of the Founder
  • Prepare meeting notes and follow-up summaries
  • Organize files and documents on Google Drive
  • Assist in preparing slides, reports, and simple presentations

Administrative Assistance

  • Conduct light research on companies, contacts, and suppliers
  • Help with travel arrangements, bookings, and logistics
  • Maintain basic tracking sheets (tasks, contacts, follow-ups)
  • Support the Founder with occasional personal tasks related to schedule

Qualifications

Required:

  • Bachelor's Degree in Business, Communications, Marketing, or related field
  • 1–3 years experience as Executive Assistant, Admin Assistant, or similar
  • Strong English communication skills (written & verbal)
  • Excellent organization and attention to detail
  • Tech-savvy (Google Workspace, email tools, spreadsheets)
  • Professional, reliable, and able to work with minimal supervision
  • Based in or willing to relocate to Baguio City (hybrid setup)

Preferred:

  • Experience working with founders or executives
  • Experience in a startup, tech company, or fast-paced environment
  • Familiarity with task management tools (Notion, Asana, Trello, etc.)

Schedule

  • Monday to Friday
  • Occasional weekend or after-hours support during peak periods (rare but possible)

Why Join AddaVolt?

  • Work directly with the founder of a growing EV tech startup
  • Learn the inner operations of fundraising, partnerships, and rollout
  • Mission-driven company helping drive EV adoption in the Philippines
  • Career growth potential into Operations or Project Coordination
  • Competitive salary + performance-based bonuses

Job Types: Full-time, Permanent

Work Location: In person

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