HR & Payroll Administrator

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our Client is a nationally recognized summer day camp dedicated to empowering young innovators and inspiring them to change the world. With over 70 diverse communities served and hundreds of thousands of children inspired since its inception in 2002, our Client stands at the forefront of the Innovation Education Movement.

The company fosters an environment where innovation, purpose, and personal development intersect. Our Client offers a dynamic workplace where employees' talents are celebrated, and their impact is valued. Committed to diversity, equity, inclusion, and belonging, the company continually iterates to maintain a supportive and inclusive culture.

About the Role

The HR & Payroll Administrator provides administrative support to the People Operations team, primarily focused on payroll and HR-related coordination during high-volume seasonal periods supporting approximately 2,000 temporary staff. This role does not own payroll execution but supports accuracy, data management, onboarding administration, and employee inquiries, enabling the team to operate efficiently during peak demand. Success in this role requires strong attention to detail, clear communication, adaptability, and comfort working in a dynamic environment where priorities shift, and collaboration is essential.

What you'll do

• Payroll & People Operations Support

• Provide administrative support to payroll processes for seasonal and regular staff, including data preparation, validation, and documentation.

• Audit and verify timekeeping and payroll-related data to ensure completeness and accuracy.
• Assist in responding to employee payroll-related questions with professionalism, clarity, and empathy.
• Support payroll reporting, reconciliations, and periodic audits as needed.
• Maintain organized and accurate payroll records in alignment with internal processes.

• HR Administrative Support

• Support high-volume onboarding activities for seasonal staff, including documentation tracking, system updates, and coordination with internal stakeholders.

• Maintain accurate and up-to-date employee records across HR systems and shared files.
• Assist with HR operational projects, including training coordination, process documentation, and compliance-related activities.
• Provide general administrative support to the People Operations team, including scheduling, tracking tasks, and preparing internal reports.

• General Responsibilities

• Collaborate closely with People Operations team members to support evolving priorities throughout the year.

• Adapt to changing workflows and seasonal demands with a positive and flexible approach.
• Handle sensitive employee information with discretion, confidentiality, and care.
• Ask questions proactively, communicate clearly, and flag issues early to support smooth team operations.

What You Bring

• At least 1-2 years of experience in HR administration, payroll support, or a similar people-focused administrative role (payroll experience is helpful but not required).
• Strong attention to detail and comfort working with data, records, and documentation.
• Clear, professional written and verbal communication skills.
• Proficiency in Google Workspace, particularly Google Sheets (preferred but not mandatory).
• Experience supporting high-volume or seasonal operations is an advantage.
• Familiarity with payroll systems such as ADP is a plus, but not a requirement.

Personal Attributes & Work Style

• Highly organized: Able to manage multiple tasks, shifting priorities, and deadlines in a fast-paced environment.
• Adaptable and flexible: Comfortable with work that varies day-to-day and evolves over time.
• Communicative and collaborative: Engages openly with teammates, asks for clarification when needed, and contributes to a supportive team dynamic.
• Detail-oriented: Consistently ensures accuracy and follow-through in administrative work.
• Solution-minded: Approaches challenges with curiosity, resourcefulness, and a willingness to learn.
• Culturally aligned: Enjoys working in a people-centered, collaborative environment that values warmth, playfulness, and shared purpose.

Our Hiring Process

We utilize AI tools to enhance hiring efficiency and ensure a fair evaluation. Consequently, candidates will engage with an AI Interviewer, supervised by Human Talent Acquisition Experts who will support your entire application journey.

Our AI Expectations: While we encourage you to use AI for CV refinement and research, we require that all interviews and assessments be completed through your own authentic effort. The use of real-time AI assistance during interviews or to complete skills tests is strictly prohibited to ensure a fair and genuine evaluation of your capabilities.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

·   Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

·   Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.