Property Administrator

2 days ago

Philippines Somewhere Full time $9,600 - $15,600 per year

Title: Property Administrator

Location: Philippines (Remote for Mililani, Hawaii)

Hours: 8:30 AM – 5:00 PM HST

Salary: $800 – $1,300 Range in USD ($) per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)

About Our Client

Our client has been a leader in commercial real estate for 85 years, managing a portfolio of 85 office and retail properties totaling approximately 13.9 million square feet. The company values each employee's contribution to the success of its properties and overall operations, expecting staff to offer support wherever reasonably necessary.

About the Role

The Property Administrator will provide administrative support to the Regional General Manager overseeing the day-to-day operations of the shopping center in Mililani, Hawaii. This role ensures the property remains clean, safe, and well-maintained, while managing tenant communications, contracts, financial reporting, and other administrative duties.

Key Responsibilities

Assist the Regional General Manager with administrative tasks, including invoicing, insurance certificates, and contracts

 Proactively manage tenant relations and communications, both verbally and in writing

 Submit and code invoices in the Avid system, including utility and other invoices

 Manage Certificates of Insurance by contacting tenants and vendors as needed

 Prepare service, license, event, and purchase agreements, including drafting, routing for signature, and tracking

 Maintain tenant contact information, tenant contract compliance, vendor insurance certificates, and team calendar

 Track gross sales reports and percentage rent payments

 Monitor water, electricity, and refuse removal in Energy Star

 Obtain quarterly water submeter readings from tenants and track usage

 Send annual tenant charge letters and reconciliation packets

 Assist with monthly financial reports as requested

 Prepare tenant move-in documents, including possession letters

 Assist with special projects and other duties as assigned

 

Qualifications & Experience

Excellent computer, organizational, and written/verbal communication skills

 Proficiency in Windows, Adobe, and MS Office Suite (Excel, Word, PowerPoint); typing speed of 45 wpm or higher

 Effective multitasking and prioritization skills

 Minimum of 1-year administrative experience, preferably in office or related field

 Accounts payable/invoicing processing experience preferred

 Ability to problem-solve and work efficiently in a fast-paced environment

 Experience with property management software, including Avid and MRI, preferred

 Commercial real estate property management experience preferred

Interview Process

Initial screening call

 Skills and experience assessment

 Interview with the Regional General Manager

 

Additional Notes

Physical demands and work environment reflect those required to perform essential functions; reasonable accommodations may be made for individuals with disabilities

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