Project Coordinator

4 days ago

Manila, National Capital Region, Philippines Qualfon Full time

Location:
4th Floor, Robinsons Otis
,
1958 P. Guazon Street, Paco, Manila, 1007, Metro Manila

Schedule:
Working hours based on the Eastern Standard Time (EST) zone

Employment Type:
Full-time

Workplace Type:
Hybrid

Role Overview

The Project Coordinator plays a key supporting role within the Project Management and Business Operations teams, helping drive the successful execution of initiatives, particularly those involving AI integration, change management, and process optimization. This role is ideal for someone highly organized, detail-oriented, and eager to grow within a dynamic environment that collaborates across multiple departments.

You will help streamline project delivery by tracking progress, maintaining documentation, coordinating stakeholders, and ensuring communication flows clearly and consistently. The ideal candidate is a strong storyteller with excellent communication skills, able to build relationships and demonstrate executive presence.

Key Responsibilities

  • Support Project Managers and Business Leaders in planning, coordinating, and executing projects, including AI-enabled initiatives and simulation activities.
  • Track project milestones, deliverables, and action items while ensuring deadlines are met.
  • Facilitate meeting logistics: schedule sessions, prepare agendas, and capture structured and detailed meeting notes.
  • Maintain and update project documentation, task ownership, RAID logs, and progress dashboards across PM tools.
  • Partner with cross-functional teams to gather updates, clarify requirements, and align on expectations.
  • Assist in preparing executive-ready reports, presentations, and project status summaries.
  • Help support change management activities related to new processes, systems, and AI adoption.
  • Monitor risks, dependencies, and blockers, escalating as needed to project leadership.

Qualifications

  • Bachelor's degree or equivalent experience in Business, Communications, Technology, or a related field.
  • 1–2 years of experience in project coordination, business operations, or a similar support role preferred.
  • Strong organizational skills, with the ability to manage multiple streams of work in a fast-paced setting.
  • Excellent written and verbal communication skills; able to convey updates clearly, synthesize information, and tell a compelling story.
  • Strong interpersonal skills with the ability to build relationships and collaborate with stakeholders at all levels.
  • Proficiency in Microsoft Office Suite and project management tools (e.g., Smartsheet, Asana, Jira, or similar).

Preferred Skills

  • Exposure to AI-related projects, AI integration, or AI-driven simulations.
  • Familiarity with change management or digital transformation initiatives.
  • Experience coordinating cross-functional teams and managing inter-department communication.
  • Ability to demonstrate executive presence when presenting or reporting to leadership.
  • Comfortable managing shifting priorities in an ambiguous, evolving environment.

  • IT Project Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines Kinettix Full time

    Job Description: Job HighlightsCompetitive salariesVarious benefitsOpportunities for growthJob Description:The IT Project Coordinator plays a key role in planning, coordinating, and supporting IT projects to ensure smooth execution and successful delivery. This position requires a highly organized and detail-oriented professional with strong...

  • Project Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines Focus Global Inc. Full time

    About the role:The position is primarily responsible for ensuring that all technical specifications and requirements of our bathroom products are well coordinated with the clients, contractors and everyone involved in the site preparations for the smooth installation of our bathroom products. The Technical Specialist is also expected to prepare technical...

  • Project Coordinator

    4 days ago

    Manila, National Capital Region, Philippines CONSTRUCTION DISPUTE LEGAL RESOLUTION SDN. BHD. Full time

    Responsibilities:Coordinate and oversee construction-related consulting and dispute resolution projects.Prepare and organize project documents, contracts, and claims reports.Serve as a liaison between clients, consultants, and technical/legal teams.Assist in project meetings, prepare meeting minutes, and track project progress.Ensure project deliverables are...

  • Project Coordinator

    1 week ago

    Manila, National Capital Region, Philippines van den Boom & Associates Full time

    Project Coordinatorvan den Boom & AssociatesRemote | Metro ManilaFull Timevan den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support. We are seeking a highly organized Project Coordinator to become the next...

  • coordinator, project

    1 week ago

    Manila, National Capital Region, Philippines Qualfon Full time

    Job Title Project CoordinatorRole OverviewThe Project Coordinator plays a critical support role within the project and business operations teams, ensuring smooth execution of initiatives by tracking tasks, facilitating communication, and maintaining documentation. This junior-level position is ideal for someone highly organized, detail-oriented, and eager to...

  • IT Project Coordinator

    4 days ago

    Manila, National Capital Region, Philippines Intelligent Technical Solutions Full time

    Job Description:TheProject Coordinator (PC)ensures smooth execution of client technology projects within a Managed Services Provider (MSP) environment, they play a key role in delivering successful projects by managing small, standardized deployments (such as workstation and printer rollouts) and providing critical administrative and operational support to...

  • Project Coordinator

    4 days ago

    Manila, National Capital Region, Philippines De Leon Import & Export Corporation Full time

    About the roleAs a Project Coordinator at De Leon Import & Export Corporation, you will play a crucial role in supporting the successful delivery of key projects within our Mining, Resources & Energy business. This full-time position is based in Metro Manila and offers the opportunity to work on a variety of strategic initiatives that contribute to the...

  • coordinator, project

    1 week ago

    Manila, National Capital Region, Philippines Qualfon Full time

    OverviewJob Title: Project Coordinator Role OverviewThe Project Coordinator plays a critical support role within the project and business operations teams, ensuring smooth execution of initiatives by tracking tasks, facilitating communication, and maintaining documentation. This junior-level position is ideal for someone highly organized, detail-oriented,...

  • Project Coordinator

    4 days ago

    Manila, National Capital Region, Philippines Qualfon Full time

    Location: 4th Floor, Robinsons Otis, 1958 P. Guazon Street, Paco, Manila, 1007, Metro ManilaSchedule: Working hours based on the Eastern Standard Time (EST) zoneEmployment Type: Full-timeWorkplace Type: HybridRole OverviewThe Project Coordinator plays a key supporting role within the Project Management and Business Operations teams, helping drive the...

  • Project Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines van den Boom & Associates Full time

    van den Boom & Associates is a US-based professional services firm. We specialize in supporting life science companies primarily in the roles of part-time finance, accounting, HR, and operational support. We are seeking a highly organized Project Coordinator to become the next superhero on our internal operations teamCheck out our website to learn more: ...