Workplace & Admin Specialist

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is the #1 online-to-offline (O2O) platform focused on products and services for parents and families in the Philippines. They are a mama-led company supported by dads, aspiring parents, and passionate advocates with a shared mission to make parenting easier. Their business integrates content, commerce, and community into one seamless ecosystem. In 2023, the company reached a major growth milestone by expanding into physical retail, with an aggressive roadmap to scale to 100 stores nationwide within the next five years.

About the Role

This Workplace & Admin Specialist is responsible for ensuring a smooth, efficient, and engaging office environment. This role supports the day-to-day operations of the workplace, including office management, procurement, and employee experience initiatives. The position plays a key part in fostering a positive and productive workspace that reflects the client's culture and values.

What you'll do

Office Management

Oversee daily office operations to ensure a clean, organized, and well-functioning workspace.

Coordinate with building administration and vendors for maintenance, repairs, and facility-related concerns.

Manage office supplies, pantry inventory, and equipment to ensure availability and proper usage.

Support workspace planning, desk assignments, and office seating arrangements.

Procurement and Vendor Management

Source and evaluate suppliers for office needs, ensuring cost efficiency and quality.

Process purchase requests, quotations, and purchase orders in coordination with Finance.

Track and monitor deliveries, invoices, and payments.

Maintain an updated database of vendors, contracts, and procurement records.

Workplace Experience and Employee Support

Assist with onboarding logistics (e.g., welcome kits, workstation setup).

Act as the point of contact for workplace-related inquiries and requests.

Contribute to initiatives that enhance employee comfort, productivity, and well-being in the workplace.

Administrative Support

Ensure compliance with internal policies and safety standards.

Assist in managing HR documents, records, and reports as needed.

Support ad hoc HR and Admin projects and cross-functional initiatives.

What You Bring

Bachelor's degree in Human Resources, Business Administration, Office Management, or a related field.

At least 3 years of experience in HR, admin, or office management roles.

Strong organizational and coordination skills with attention to detail.

Excellent communication and interpersonal skills.

Ability to multitask, prioritize, and work independently in a fast-paced environment.

Proficiency in Google Workspace

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies. 

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience. 

·   Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home. 

·   Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.