Procurement Admin Supervisor

4 days ago

Cebu City, Central Visayas, Philippines Innoland Development Corporation Full time $40,000 - $80,000 per year

EDUCATION AND COMPETENCIES REQUIRMENTS

  • Earning a bachelor's degree in general management or any related field with accounting background is an advantage and may be necessary to secure higher-level positions that offer greater potential for career advancement.
  • Proven working experience as a supervisor
  • Working experience In vendor management software, ERP system and ISO Standards
  • Preferably with associate degree in office management or a closely related field
  • Focus on skills like problem-solving, strategy and planning, communication,  interpersonal  relations and technology advancement is an edge.
  • Excellent in written  and verbal communication,  interpersonal and customer-service skills with strong time management and negotiating abilities.
  • Ability  to  recall,  retrieve  and  communicate  detailed  or  technical  information clearly, accurately  and concisely.
  • Good organizational and problem-solving skills and the ability to work accurately and meet deadlines with frequent  interruptions.
  • Ability to work well independently as well as part of a team
  • Professional appearance, demeanor, discretion and attitude.
  • Can work under pressure, multi-tasking, adaptable/flexible,  with initiative and high Integrity

DUTIES AND RESPOSIBILITIES

  • To supervise Admin staffs and delegate deliverables of Admin Section (e.g. counter receipt,  meeting arrangement & scheduling, Statement of Account management, documentation  management, and other records management-related  documents.
  • Ensures the standard executionof Supply Chain Management Processes and createsincident reports onpossible issues.
  • Manages, monitors, consolidates reportof all admin staffs.
  • Interpret and explain work procedures and policies to staff
  • Manages all admins on documentations  related to ISO, Payablesand Accreditation
  • Perform orientations  and/orschedule training as needed for the department  staff.
  • Perform directreports' evaluations and make recommendations on personnel actions,such as promotions ordemerits.
  • Participates in  planning, creationand implementation  of department  Policies and procedures.
  • Initiates meetingin the resolution of issues,errors, problems,complaints and/or disputeswithin the department  area of responsibility including Warehousing, Procurement and Payables.
  • Promote good working relationship through the creationof Standard Operating Procedure & ServiceLevel
  • Agreement within the department.
  • Manage internal clients' expectations through the creation of Service Level Agreements with other business units and departments with a realistic timeframe.
  • Maintain good governance over accounts payable through consistent sharing of list for funding and SOA

summary.

  • Collaborate with other sections of the department  in the enhancement of process, procedures and programs to promote good working dynamics.
  • Work with other supervisors to coordinate workplace activities with other departments,  units or team
  • Prepare and manage reports, manuals, correspondence and other documents as deemed necessary.
  • Review recordsand reports relevantto payroll, productivity  work output and other workplaceactivities for monitoring  employee activities and evaluating performance
  • Implement company or departmental  policies, procedures and quality/service standards
  • Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation  &

other documents related to the department.

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