
Procurement Admin Supervisor
4 days ago
EDUCATION AND COMPETENCIES REQUIRMENTS
- Earning a bachelor's degree in general management or any related field with accounting background is an advantage and may be necessary to secure higher-level positions that offer greater potential for career advancement.
- Proven working experience as a supervisor
- Working experience In vendor management software, ERP system and ISO Standards
- Preferably with associate degree in office management or a closely related field
- Focus on skills like problem-solving, strategy and planning, communication, interpersonal relations and technology advancement is an edge.
- Excellent in written and verbal communication, interpersonal and customer-service skills with strong time management and negotiating abilities.
- Ability to recall, retrieve and communicate detailed or technical information clearly, accurately and concisely.
- Good organizational and problem-solving skills and the ability to work accurately and meet deadlines with frequent interruptions.
- Ability to work well independently as well as part of a team
- Professional appearance, demeanor, discretion and attitude.
- Can work under pressure, multi-tasking, adaptable/flexible, with initiative and high Integrity
DUTIES AND RESPOSIBILITIES
- To supervise Admin staffs and delegate deliverables of Admin Section (e.g. counter receipt, meeting arrangement & scheduling, Statement of Account management, documentation management, and other records management-related documents.
- Ensures the standard executionof Supply Chain Management Processes and createsincident reports onpossible issues.
- Manages, monitors, consolidates reportof all admin staffs.
- Interpret and explain work procedures and policies to staff
- Manages all admins on documentations related to ISO, Payablesand Accreditation
- Perform orientations and/orschedule training as needed for the department staff.
- Perform directreports' evaluations and make recommendations on personnel actions,such as promotions ordemerits.
- Participates in planning, creationand implementation of department Policies and procedures.
- Initiates meetingin the resolution of issues,errors, problems,complaints and/or disputeswithin the department area of responsibility including Warehousing, Procurement and Payables.
- Promote good working relationship through the creationof Standard Operating Procedure & ServiceLevel
- Agreement within the department.
- Manage internal clients' expectations through the creation of Service Level Agreements with other business units and departments with a realistic timeframe.
- Maintain good governance over accounts payable through consistent sharing of list for funding and SOA
summary.
- Collaborate with other sections of the department in the enhancement of process, procedures and programs to promote good working dynamics.
- Work with other supervisors to coordinate workplace activities with other departments, units or team
- Prepare and manage reports, manuals, correspondence and other documents as deemed necessary.
- Review recordsand reports relevantto payroll, productivity work output and other workplaceactivities for monitoring employee activities and evaluating performance
- Implement company or departmental policies, procedures and quality/service standards
- Maintain records, including inventory, personnel, orders, supplies, and maintenance documentation &
other documents related to the department.
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