Executive Virtual Assistant

5 days ago

Manila, National Capital Region, Philippines Inside Out Full time ₱24,000 - ₱36,000 per year

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

JOB TITLE

Executive Virtual Assistant

JOB ID

EVAJO1

INDUSTRY


LOCATION

LATAM / PH

JOB STATUS

Full-Time

WORK SCHEDULE

9am - 6pm EST

SALARY

$7- $10 per hour

TARGET START DATE

ASAP


ROLE OVERVIEW


About the Role:

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide full-time remote support to two business partners. This role involves managing administrative, operational, and logistical tasks, ensuring that business and personal matters are handled efficiently and on time.

The ideal candidate is professional, self-sufficient, and experienced in supporting executives at a high level. You should be able to communicate effectively with external stakeholders such as lawyers and accountants, manage sensitive information with discretion, and leverage digital and AI tools to improve productivity.

This position is ideal for a high-caliber professional seeking a stable, long-term opportunity to become an integral part of a fast-paced executive team.

Key Responsibilities

Administrative & Operational Support

  • Serve as the main point of coordination for all administrative and organizational tasks.
  • Manage and prioritize email correspondence and communications between partners and external professionals (lawyers, accountants, vendors, etc.).
  • Prepare and maintain financial documents such as expense reports, invoices, and payment records.
  • Conduct quick online research and prepare materials for meetings and business tasks.
  • Use and recommend productivity tools for task tracking, documentation, and workflow management.

Travel & Logistics Management

  • Complex Travel Planning: Manage all aspects of frequent business and personal travel for both partners, including booking flights, setting reservations, and coordinating ground transportation (e.g., ensuring a car is ready upon airport landing).
  • Appointment Management: Schedule and manage business appointments and follow-ups.

Professional Representation

  • Stakeholder Interaction: Represent the partners professionally in all communications, including phone calls (via VoIP, such as RingCentral), text, Slack, and email.
  • Virtual Meetings: Attend virtual meetings (e.g., Zoom calls) with the partners and their contacts to take notes, manage follow-up action items, and maintain a highly presentable and professional appearance and setting.
  • Confidentiality & Security: Handle sensitive business and personal data with the utmost security, privacy, and discretion.

Qualifications & Skills

  • Proven experience as an Executive Assistant, ideally in a remote capacity, with exposure to both business and personal administrative tasks.
  • Exceptional organizational skills, high attention to detail, and a proactive mindset. Must be proficient in working with spreadsheets/basic accounting knowledge necessary for expense reports.
  • Must possess reliable, high-speed internet and the necessary high-quality hardware/computer capable of running business software and participating in professional video calls. A reliable backup internet plan is essential.
  • Excellent verbal and written English fluency is mandatory.
  • We seek a professional with a compatible personality who can integrate seamlessly into the company culture.

  • Medical Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time $15,000 - $30,000 per year

    This is a remote position.Virtual Rockstar is looking for a full-time Medical Virtual Assistant to support a well-established boutique physical therapy and fitness practice based in California. Known for their high-touch, individualized care, this practice has earned an outstanding reputation in the community, with strong referrals from local physicians and...

  • Real Estate Virtual Assistant

    3 days ago

    Manila, National Capital Region, Philippines Atlas Virtual Support Full time ₱25,000 - ₱60,000 per year

    Company DescriptionAtlas Virtual Support was founded by former Compass marketing and operations leaders to provide quality, reliable, and affordable support for real estate agents. By outsourcing non-dollar productive tasks to a VA specializing in supporting agents, Atlas helps agents do more business without doing more work. The company is based in Makati...

  • Executive Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines LinkedHelpers Full time ₱60,000 - ₱120,000 per year

    LinkedHelpersis seeking aFluent English-speaking Virtual Executive Assistant (no accent preferred)with proven experience supporting U.S. clients. If you are highly organized, detail-oriented, and thrive in fast-paced environments, we'd love to meet youYou will be responsible forscheduling and coordinating appointments(similar to contractors/electricians),...

  • Executive Assistant

    1 day ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time ₱30,000 - ₱60,000 per year

    This is a remote position.Virtual Rockstar is hiring a Full-Time Executive Assistant on behalf of our client — a leading women's health and coaching entrepreneur based in Arizona. She empowers midlife women to thrive through fitness, mindset, and lifestyle transformation programs, while also educating coaches and wellness professionals.This is an...

  • Executive Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines Inside Out Full time $7 - $10

    ** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: JOB TITLEExecutive Virtual AssistantJOB IDEVAJO1INDUSTRYLOCATIONLATAM / PHJOB STATUSFull-Time WORK SCHEDULE9am - 6pm ESTSALARY$7- $10 per hourTARGET START DATEASAP ROLE OVERVIEWAbout the Role:We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to provide...

  • Executive Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines Inside Out Full time ₱298,800 - ₱374,400 per year

    ** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: JOB TITLE Executive Virtual Assistant JOB ID LEOJEN INDUSTRY Residential Cleaning & Automobile Detailing LOCATION LATAM / PH JOB STATUS Part-Time / Full-Time WORK SCHEDULE Part-Time: 1:00 PM – 5:00 PM MSTPotential to transition into Full-Time (9:00 AM – 5:00 PM MST) based on performance...

  • Executive Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines Inside Out Full time $7 - $9

    ** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: JOB TITLE Executive Virtual AssistantJOB IDLEOJENINDUSTRYResidential Cleaning & Automobile DetailingLOCATIONLATAM / PHJOB STATUSPart-Time / Full-Time WORK SCHEDULEPart-Time: 1:00 PM – 5:00 PM MSTPotential to transition into Full-Time (9:00 AM – 5:00 PM MST) based on performanceSALARY$7-$9...

  • General Virtual Assistant

    7 days ago

    Manila, National Capital Region, Philippines A+ Virtual Pro Full time ₱1,040,000 - ₱2,080,000 per year

    We're looking for a highly organized and proactive General Virtual Assistant to join our growing team. This is a full-time, long-term role for someone who's detail-oriented, tech-savvy, and enjoys working in a dynamic virtual environment.Key ResponsibilitiesYou'll be supporting our operations in various administrative, marketing, and coordination tasks,...

  • Executive Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines InsideOut Full time ₱30,000 - ₱120,000 per year

    IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:JOB TITLEExecutive Virtual AssistantJOB IDLEOJENINDUSTRYResidential Cleaning & Automobile DetailingLOCATIONLATAM / PHJOB STATUSPart-Time / Full-TimeWORK SCHEDULEPart-Time: 1:00 PM – 5:00 PM MSTPotential to transition intoFull-Time (9:00 AM – 5:00 PM MST)based on performanceSALARY$7-$9 per...

  • Virtual Assistant

    7 days ago

    Manila, National Capital Region, Philippines SnappyCX Full time ₱250,000 - ₱500,000 per year

    Job Title: Virtual Assistant –GoHigh Level Location: Remote |Full-Time (Independent Contractor) About the Role Our client is seeking a reliable and tech-savvy Virtual Assistant with experience using GoHighLevel to provide ongoing support with automations, video creation, and other related administrative tasks. This is not a developer role but rather a...