Chief Executive Officer Support Specialist

5 days ago

Philippines beBeeExecutive Full time $9,000 - $12,000
Job Title: Chief Executive Officer Support Specialist

This role involves providing exceptional support to the CEO, encompassing a range of responsibilities including email management, calendar organization, meeting coordination, personal assistance, communication and relationship management, travel arrangements, document preparation, and standard operating procedures development.

Responsibilities:
  • Email Management: Monitor, organize, and respond to emails on behalf of the CEO in a timely and efficient manner.
  • Calendar Management: Coordinate and maintain the CEO's schedule, ensuring all appointments, meetings, and events are properly organized.
  • Meeting Coordination: Organize and prepare for business meetings, including drafting agendas, taking minutes, and following up on action items.
  • Personal Assistance: Handle personal errands and tasks to support the CEO's daily activities with discretion and confidentiality.
  • Communication & Relationship Management: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring effective communication.
  • Travel Arrangements: Arrange domestic and international travel, including accommodations, itineraries, and transportation.
  • Document Management: Prepare, edit, and manage documents, reports, and presentations as needed.
  • Standard Operating Procedures (SOPs): Assist in creating, documenting, and maintaining SOPs for various company processes.
Requirements:
  • At least 3 years of experience as an Executive Assistant for C-Level Executives.
  • At least 3 years of experience working with a U.S. Based Real Estate Team.
  • Exceptional organizational skills, attention to detail, and proficiency in MAC systems and various software programs compatible with both MAC and Windows.
  • Able to handle tough clients without being rattled and possess excellent communication and interpersonal skills.
  • Flexible, coachable, and dedicated to personal and professional growth.
  • Super self-motivated with a positive attitude.
Benefits:
  • Monthly fixed rate.
  • Paid U.S. holidays.
Others:
  • Seniority level: Mid-Senior level.
  • Employment type: Full-time.
  • Job function: Administrative.

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