Executive Virtual Assistant

4 days ago

Manila, National Capital Region, Philippines Hire Overseas Full time

We're looking for a sharp, analytical, execution-driven Executive Virtual Assistant (Healthcare AI) to work directly with the founder of a fast-moving health-tech company. This role blends executive support, operations, research, and strategic follow-through. You'll bring structure to chaos, anticipate needs, and turn high-level direction into clear plans without waiting for detailed instructions.

If you are resourceful, independent, and comfortable working in ambiguity, you will thrive here.

Why You'll Want to Join
  • You will be paid in USD (bi-monthly: every 15th and 30th)
  • Up to 14 days of Paid Time Off annually (starting Day 1)
  • Observance of Holidays (based on your location)
  • 100% remote setup so you can work wherever you feel most productive
  • Work directly with a founder building a high-impact health-tech product
  • Exposure to AI, healthcare operations, and startup systems building
What You'll Work On

Founder Support and Coordination

  • Manage calendars, meetings, follow-ups, and communication across multiple workstreams
  • Turn voice notes, high-level ideas, and rapid-fire updates into structured action plans
  • Keep priorities aligned, deadlines clear, and decisions documented
  • Serve as a strategic sounding board by synthesizing information quickly

Operations and Process Building

  • Build lightweight systems and workflows around recurring tasks
  • Anticipate operational gaps and proactively solve them before they become issues
  • Support internal hiring coordination, vendor communication, and cross-team follow-up
  • Maintain clarity across tools, documents, and ongoing workstreams

Research and Analysis

  • Conduct fast, thorough research on health-tech, automation tools, competitors, or workflows
  • Summarize insights into concise briefs the founder can act on immediately
  • Support data gathering for internal metrics, experiments, and process audits

Project Execution

  • Own small to medium projects from planning to execution
  • Coordinate with contractors, partners, and internal teams to drive tasks to completion
  • Track commitments, outcomes, and dependencies across projects
  • Ensure projects stay unblocked and moving even in ambiguous situations
What You Bring
  • 3 or more years of experience as an EA, operations associate, or in a Chief of Staff-adjacent role
  • Strong analytical thinking; able to break down problems without needing detailed steps
  • High ownership mindset and bias toward action
  • Ability to operate independently with minimal oversight
  • Excellent communication and synthesis skills
  • Strong organization across digital tools (Notion, Sheets, task managers, etc.)
  • Comfortable working in a high-change, startup-paced environment

Nice to Have

  • Experience in health-tech, AI tools, or early-stage startups
  • Background supporting founders or executives
  • Ability to build simple processes and workflows from scratch
How to Apply

Please include:

Your updated resumeA short 1–2 minute Loom video introducing yourself and describing a time you solved an ambiguous problem without being told what to do

Only complete applications with a Loom will move forward.

If you are proactive, structured, and energized by solving complex problems at speed, this role gives you rare access to the inside of a rapidly scaling health-tech startup while owning meaningful work from day one.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questionsVideo Introduction - Record an video introduction to showcase your communication skills and work experienceRole-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)Recruitment Interview - Initial screening with our talent teamExecutive Interview - Meet with senior leadership to discuss role alignmentClient Interview - Final interview with the client team you'd be supportingBackground & Reference Check - Professional reference verificationJob Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

  • Executive Assistant

    6 days ago

    Manila, National Capital Region, Philippines Virtual Sidekicks Full time ₱120,000 - ₱240,000 per year

    Virtual Sidekicks is seeking a reliable and detail-oriented General Virtual Assistant / Executive Assistant to provide high-level administrative support for our clients. In this role, you'll manage day-to-day operations and executive tasks, helping business leaders stay organized and efficient. If you're a proactive problem-solver with strong organizational...

  • Executive & Marketing Assistant - Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time ₱40,000 - ₱76,000 per year

    This is a remote position.Virtual Rockstar is hiring a full-time Executive & Marketing Assistant on behalf of our client, a patient-first pain management and wellness team located in Arizona. This role supports the clinic's executive leader with high-level administrative coordination, marketing execution, workflow management, and proactive follow-through to...

  • Executive & Marketing Assistant - Virtual Assistant

    4 days ago

    Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive & Marketing Assistant on behalf of our client, a patient-first pain management and wellness team located in Arizona. This role supports the clinic's executive leader with high-level administrative coordination, marketing execution, workflow management, and proactive follow-through to...

  • Executive & Marketing Assistant - Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time $40,000 - $60,000 per year

    This is a remote position.Virtual Rockstar is hiring a full-time Executive & Marketing Assistant on behalf of our client — an inspiring entrepreneur, coach, and speaker based in Utah. She empowers women to grow their businesses, expand their influence, and live out their full potential through transformative coaching and leadership development...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Assist Full time ₱112,000 - ₱160,000 per year

    Virtual Assist is looking for a highly skilled and motivated Executive Assistant to provide high-level administrative support to our executives. In this crucial role, you will manage schedules, coordinate meetings, handle communications, and assist with various strategic projects. Your attention to detail and ability to prioritize tasks will ensure our...

  • Medical Virtual Assistant

    2 days ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is seeking a detail-oriented and tech-savvy full-time Medical Virtual Assistant to join our client's dynamic team. This role will involve both remote support and in-clinic interactions with patients. Our client's physical therapy team is dedicated to helping their patients live their most active lives. They pride...

  • Executive Virtual Assistant – Events, Travel, and Course Creation Support

    1 week ago

    Manila, National Capital Region, Philippines A+ Virtual Pro Full time

    Rate: $5 per hourType: Full-time (with time tracking)Work Setup: Remote – Must be comfortable working in a virtual office dailyStart Date: ASAPWe're seeking a highly organized, creative, and proactive Executive Virtual Assistant to support a leadership coach, speaker, and content creator in managing operations, travel, course creation, and marketing...

  • Executive Assistants

    1 week ago

    Manila, National Capital Region, Philippines A+ Virtual Pro Full time ₱80,000 - ₱120,000 per year

    We're expanding our Executive Assistant team and looking for proactive, detail-oriented, and reliable professionals who can support executives in managing their day-to-day operations.If you're organized, tech-savvy, and love helping leaders stay productive — we'd love to meet you Responsibilities:Calendar and email managementAdministrative support and...

  • VIRTUAL ASSISTANT

    1 week ago

    Manila, National Capital Region, Philippines Level 9 Virtual Full time ₱60,000 - ₱75,000 per year

    Virtual Assistant (Full-Time, Remote)Start Time: 6:00 AM MSTSchedule: Full-timeExperience Level: Intermediate–AdvancedAbout the RoleWe are hiring a proactive and well-rounded Virtual Assistant to support social media, outreach, sales activities, client onboarding, and project coordination. This role requires excellent communication, strong problem-solving...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time ₱1,500,000 - ₱3,000,000 per year

    This is a remote position.Virtual Rockstar is hiring a full-time Executive Assistant on behalf of our client — a growing, high-touch medical aesthetics/medspa practice. This role blends executive support, medspa operations, and light marketing. The ideal candidate is proactive, detail-obsessed, and excellent with client communication. (HIPAA-trained...