Administrative Assistant/Receptionist

3 days ago

Pasig, National Capital Region, Philippines SYSTRA Full time

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

The Administrative Assistant/Receptionist will perform and provide various administrative services, and will facilitate the effective implementation of administrative policies and procedures in support to the business.

Missions/Main Duties

General Office Maintenance

  • Ensures the regular maintenance and upkeep of SPI offices according to the SYSTRA Group Policies on health, safety, and security.
  • Oversees the scheduled UV dinsinfection of offices.
  • Manages the daily activities of company drivers and utility/messenger.
  • Supports the Safety Officer (SO2) in the implementation of a local Safety Program on Occupational Safety and Health (OSH) in compliance with Department Order
  • Acts on routine administrative problems and inquiries, referring serious or complicated situations to immediate superior.
  • Ensures the availability and/or provision of basic office resources/supplies to personnel to enable smooth operations of the departments/divisions/units:
  • Coordinates with HR and IT Support, and/or requesting divisions/units regarding new joiners for the assignment of workstation, working space and chair.
  • Monitors and maintains basic office supplies for the HRAD Division.
  • Assists other divisions in their request for basic office supplies.
  • Coordinates with IT Support in ensuring that common office equipment such as printers, scanners, etc., follow respective service schedules.
  • Maintain hard copies and e-copies of documents such as lease contracts (for offices and other spaces), various insurances, software licenses, etc., and facilitates processing of renewals and terminations.
  • Provides administrative support on file management to other departments.

Asset Tagging

  • Documented movements of assets
  • Ensures proper turnover of company-issued items upon offboarding of personnel.

Corporate Administrative Support

  • Liaises with vendors for flight bookings, hotel, and hotel transport arrangements of SYSTRA Group executives with official visits in SPI.
  • Acts as Front Desk information to guests and visitors.
Profile/Skills

Qualifications / Skills and Knowledge Requirements

  • Knowledgeable in Microsoft Office Applications.
  • Trustworthy/ reliable
  • Team Player
  • Solution Oriented; and Leadership
  • Ability to communicate well in written and spoken English

Educational Requirements

  • Candidate must possess at least a Bachelor's/College Degree, any field.
  • Required skill(s): MS Excel, MS Powerpoint, MS Word.
  • 1 year Experience required.
  • Preferred applicants that can start ASAP.

Systra is an equal opportunities company; this position is open to all applicants.

  • Administrative Assistant/Receptionist

    1 day ago

    Pasig, National Capital Region, Philippines Systra Full time

    SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the...

  • Administrative Assistant/Receptionist

    3 days ago

    Pasig, National Capital Region, Philippines Systra Full time

    SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the...

  • Receptionist

    1 day ago

    Pasig, National Capital Region, Philippines AMB HK Enterprises Inc. Full time

    About the role We are looking for a friendly and professional Receptionist to join our team at AMB HK Enterprises Inc. in our Pasig City, Metro Manila office. In this full-time role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and representing our company in a positive manner.What you'll be...

  • Receptionist (entry level)

    1 week ago

    Pasig, National Capital Region, Philippines Team Global Facility Solutions Inc. Full time

    Role DescriptionThis is a full-time, on-site Receptionist role based in Pasig. The Receptionist will handle front desk responsibilities such as greeting visitors, managing incoming calls, and assisting with inquiries. Additional tasks include maintaining records, scheduling appointments, managing correspondence, and performing general clerical duties to...

  • Receptionist/CSR

    2 weeks ago

    Pasig, National Capital Region, Philippines Private Advertiser Full time

    Receptionist / Customer Service RepresentativeLocation: Pasig CityWork Setup: On-site, 6 days/weekCompensation: ₱27,500 – ₱32,500 (amenable based on performance)Industry: Beauty and WellnessAbout the RoleWe are a Beauty and Wellness company seeking a friendly, organized, and customer-oriented Receptionist/CSR who can provide exceptional service and...

  • Receptionist

    1 day ago

    Pasig, National Capital Region, Philippines Asticom Technology Inc Full time

    A receptionist serves as the first point of contact for clients, visitors, and employees. They are responsible for managing front desk operations, providing excellent customer service, and performing administrative tasks to support smooth office operations. The role requires professionalism, communication skills, and organizational abilities.Key...

  • Front Desk Receptionist

    2 weeks ago

    Pasig, National Capital Region, Philippines H&K Business Support Inc. Full time ₱234,000 - ₱300,000 per year

    Responsibilities:Greet and welcome visitors in a warm and professional manner.Answer, screen, and forward incoming phone calls promptly and efficiently.Manage the reception area to ensure it is tidy and presentable at all times.Handle incoming and outgoing mail, deliveries, and courier services.Schedule appointments and maintain calendars for meetings and...

  • Receptionist

    7 days ago

    Pasig, National Capital Region, Philippines MESCO, Inc. Full time

    Greet and assist visitors in a professional and friendly manner.Answer, screen, and direct incoming phone calls promptly.Manage the reception area to ensure it is clean, organized, and presentable at all times.Handle incoming and outgoing correspondence such as emails, packages, and documents.Maintain visitor logs, issue visitor passes and follow security...

  • Administrative Assistant

    1 week ago

    Pasig, National Capital Region, Philippines San Miguel Foods Full time

    Qualifications:Bachelor's degree in Business Administration, or a related field.At least 1-2 years of experience as administrative assistant or similar role.Strong organizational skills with high attention to detail.Proficiency in MS Office applications.Ability to work independently and manage multiple tasks effectively.Strong communication and collaboration...

  • Administration Assistant

    7 days ago

    Pasig, National Capital Region, Philippines Staff Domain Inc. Full time

    Setup and Location: Work From HomeWork Schedule: 8:00 AM - 4:00 PM AEST | 6:00 AM - 3:00 PM PH TimeEmployment Type: Full TimeReady to do work that actually excites you? The Administration Assistant will provide comprehensive administrative and operational support across our client's tendering, documentation, and communication workflows. This role is central...