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procurement & logistic officer

2 weeks ago

Cebu City P, Philippines FEED THE CHILDREN Full time ₱900,000 - ₱1,200,000 per year

Position Title: PROCUREMENT & LOGISTIC OFFICER

Location: Based in the Cebu City

Reports to: FINANCE MANAGER

JOB SUMMARY

Procurement and Logistics Officer: Responsible for managing procurement and logistics processes, including vendor coordination, requisition processing, and compliance with policies. Also, overseas in-kind donations retrieval and inventory management to ensure smooth office and organizational operations.

PRINCIPAL RESPONSIBILITIES

REQUISITION & PURCHASE PROCESSING

  • Process approved requisitions and ensure the timely purchase of required items as submitted by the programs and administration departments
  • Manage the canvassing and selection process for suppliers across the four provinces, ensuring competitive pricing and quality products/services.
  • In charge of conducting thorough due diligence on potential suppliers for bulk purchases, including assessment of their capacity and legitimacy, prior to awarding contracts.
  • Adhere to the organization's procurement standards and policies to ensure that all purchases are conducted efficiently and in compliance with internal procedures.
  • Maintain an updated list of vendors and suppliers, ensuring proper documentation and categorization for easy reference, and ensuring complete submission of vetting and updated requirements.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, and maintaining documents such as attendance records, correspondence, and other materials.
  • Maintain accurate and efficient records of all communication and official documents for the organization.

LOGISTIC MANAGEMENT

  • Coordinate logistics support for office operations, meetings, trainings, and other organizational activities.
  • Responsible for the monthly preparation and submission of Inventory Reconciliation Reports with complete supporting documents.
  • Donations and Distribution Management – Ensures the timely retrieval of in-kind donations, recording of all incoming items, and monitoring proper distribution.

QUALIFICATIONS

  • bachelor's degree in business administration, Accounting, Management, or related fields is preferred.
  • Minimum of 2-3 years in procurement and logistics management, preferably in a non-profit or similar organizational setting.
  • Knowledge of procurement practices, vendor management, and negotiation skills.
  • Intermediate skills in Microsoft Office tools, with proficiency in Excel.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a team environment.
  • Ability to manage and prioritize multiple tasks efficiently.
  • Strong commitment to confidentiality and data privacy.
  • Ability to handle sensitive information and work under pressure.
  • Driving skills and a valid driver's license is a plus.
  • Willingness to work on-site.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Life insurance

Ability to commute/relocate:

  • Cebu City 6000 P07: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Location:

  • Cebu City 6000 P07 (Preferred)

Work Location: In person