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National Sales Administration

2 days ago

Clark Freeport Zone Pampanga, Philippines OPTIMAL OUTSOURCING Full time

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National Sales Administration Responsibilities

Skills & Experience:

· Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

· Advanced Excel proficiency including formulas and pivot tables

· Excellent verbal and written communication

· Minimum 1-2 years experience in sales administration or similar role

Personal Attributes;

· Organised and able to meet deadlines

· Analytical and inquisitive, with excellent attention to detail

· Innovative and creative, with a concise, precise and effective approach to problem solving

· Self-motivated and able to work autonomously

· Excellent verbal and written communication skills

Sales

  1. Administer weekly price quotes to Supermarket Chains

  2. Communicate additional stock to the Supermarket chains on a daily basis as directed by he Category GM.

  3. Liaise with Category Procurement and Category Manager on a daily basis to understand market supply, demand, quality and price conditions

  4. Review the weekly programs each Friday, identify any lulls in Program Orders and communicate the issues to the relevant Category Manager.

  5. Allocate all Category relevant orders to the appropriate location to facilitate

  6. Liaise with the Service Centre Operations Manager and relevant Section leaders daily about chain orders, stock quality and supply.

  7. Make necessary purchase order changes as directed by the Category Manager by providing a minimum of 48 hours to the customer.

  8. Check off daily invoice prices

  9. Support with any account queries

Direct to store orders

  1. Allocate all Direct to Store (DTS) orders to the relevant supplier, as communicated by the Category GM and Procurement and Sales Manager.

  2. Send through Delivery paperwork to the supplier through Ironbark

  3. Provide a sales program to the supplier (if required)

  4. Communicate all order updates and cancellations to the Category GM and Procurement and Sales Manager

  5. Amend the Category Managers payback screen to reflect the supplier consignment note number in the Supplier reference field

  6. Reconcile Supermarket Chain DTS payments with invoices and ensure that the Procurement and Sales Manager only approves consignments that have been paid

  7. Obtain and manage relevant DTS PODs through the National Sales Administration team or with the transport company direct

  8. Post all category relevant DTS sales on the day and e-invoice if required

  9. Process any credits and shortages as required

  10. Coordinate the allocation of rejected stock

Stock Management

  1. Ensure all facets of stock are managed;

  2. Check grower inwards on a daily bases and cross reference with physical grower paperwork; consignment note.

  3. Print out Stock On Hand (SOH) and allocate each Good Receipt Note (GRN) to an order with the respective warehouse staff (i.e. Category Section Leader) at each location on a daily basis

  4. Provide direction to each respective warehouse on stock allocation, stock rotation, packing/grading procedure and re-pack allocation

  5. Send an email to each respective market team daily advising the repacks to be received and target prices

  6. Review the following 48 hours' worth of orders with the respective warehouse staff at each LPG location.

DIFOT, Quality & Compliance

  1. Achieve Delivered In Full On Time (DIFOT) and quality / compliance performance targets within the category;

  2. Provide rejection and DIFOT performance on a weekly basis to the Category Manager and Procurement.

  3. Ensure that a quality report is received for all DTS orders

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