Building Admin. Assistant

4 days ago

Manila, National Capital Region, Philippines Hanston Properties Inc. Full time

QUALIFICATIONS:

  • With knowledge and experience in Property Development/ Real Estate Management or equivalent.
  • Ability to provide timely reports.
  • Ability to multitask, prioritize projects and strong problem solving skills.
  • With technical background in building maintenance
  • Keen to details.
  • Strong interpersonal & communication skills.

RESPONSIBILITIES:

  1. Tenant Relations:

  2. Answers tenant inquiries and concerns

  3. Disseminates information and announcements to tenants
  4. Handles tenant complaints and escalates issues as necessary

  5. Document Management

  6. Prepares and processes various documents, such as permits, contracts, and reports

  7. Maintains accurate and organized filing system, both physical and digital
  8. Handles incoming and outgoing correspondence

  9. Permitting and Compliance

  10. Processes work and delivery permits

  11. Coordinates with government agencies for permit requirements
  12. Monitors compliance with building regulations and safety standards

  13. Facility Management Support

  14. Assists in monitoring daily tenant population and retail foot traffic

  15. Coordinates parking requests and issues parking permits
  16. Supports the maintenance team by disseminating trouble calls
  17. Processes water billings

  18. General Administrative Tasks

  19. Provides general administrative support, including answering phones, scheduling appointments, and managing office supplies

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