Project Administrative Aide III
2 days ago
Employment Type:
Project-Based (18 months, from January 2026)
Location:
Technological Institute of the Philippines – Quezon City
Salary:
DOST-GIA SG-6 (~23,000 to 24,000 Php/month)
Role Summary:
The Project Administrative Aide III will provide administrative, clerical, procurement, and documentation support to ensure the smooth operation of the SOL-H₂CORE project. The role involves coordinating with TIP offices, suppliers, and the R&D team to maintain accurate records, process transactions, and support reporting requirements.
This role is ideal for candidates who want experience in project administration within a research and innovation environment.
Key Responsibilities:
• Prepare administrative documents, schedules, minutes, and communications.
• Assist with procurement processes including canvassing, PR preparation, and supplier coordination.
• Maintain organized records of project expenses, inventories, and deliverables.
• Support coordination with Accounting, Procurement, and other TIP units.
• Aid in organizing meetings, trainings, and project activities.
• Encode, format, and prepare files for technical and administrative reporting.
• Ensure proper filing and documentation for DOST-GIA compliance.
Qualifications:
• Graduate of any 4-year course (Business, Engineering, IT, or related fields preferred).
• Administrative or clerical experience is an advantage (DOST project experience is a plus).
• Proficient in Google Workspace, MS Office, and basic photo/video editing tools.
• Can prepare organized reports, tables, and activity records.
• Strong time management and attention to detail.
Preferred Skills:
• Experience handling procurement or project-related paperwork.
• Familiarity with government-funded project documentation.
• Strong coordination and communication skills.
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