Research Data Support Officer

Summary of Work Activities and Responsibilities:

The Research Data Support Officer is responsible for gathering, cleaning, organizing, and verifying research data to support reporting, benchmarking, and accreditation efforts at the University. This role ensures data accuracy and integrity in various research databases and assists in the processing of the University's Scholarly work awards. The Research Data Support Officer also supports the preparation of research-related reports and assists in managing submissions for faculty research incentives and recognitions. The Research Data Support Officer reports directly to the Research Data and Incentives Unit Head and provides support to the Awards and Incentives Officer for all responsibilities related to awards processing and implementation.

1) Research Data Management and Verification:

• Gathers faculty research and creative work data from various databases and sources (e.g., Scopus, SciVal, AFAR, internal submissions).
• Reviews submissions for completeness and formats data according to the standards set by the Research and Creative Work Office.
• Cleans, organizes, and categorizes datasets to ensure consistency across reporting cycles.
• Prepares updated entries for inclusion in the RCWI portal, Institutional Repository, and other research management systems.
• Coordinates directly with faculty members and department representatives to confirm data accuracy and secure necessary documentation.

2) Scholarly Work Awards Processing:

• Pre-screens submissions for the University's publication and creative work awards, ensuring all required documentation is complete.
• Reviews peer review evidence by checking journal websites, verifying editorial practices, and requesting additional documentation as needed.
• Requests additional documents or clarification from nominees when requirements are incomplete or unclear.
• Drafts individualized award letters based on committee decisions and prepares them for review and signature.
• Encodes and updates award decisions, comments, and approval status in the designated portal to ensure real-time tracking of progress.
• Maintains a secure and organized filing system of all award-related data and documents for audit and reference.
• Supports the coordination of communications with awardees and ensures accurate documentation of final outcomes.

3) Professorial Chair Awards Support:

• Extracts, verifies, and compiles publication and creative work data to support the nomination and documentation requirements of Professorial Chair Awardees.
• Ensures alignment of outputs with specific Chair criteria and submission timelines.
• Provides prepared datasets to the Unit Head and Awards and Incentives Officer for endorsement and further processing.
• Maintains a reference file of eligible outputs and previous award data for tracking and reporting purposes.

4) Report Preparation and Accreditation Support:

• Assists in compiling research-related reports for internal benchmarking and university accreditation.
• Supports data reporting for assessments and institutional decision-making.
• Gathers necessary documentation and statistics for reports submitted to external accreditation bodies (e.g., CHED, PAASCU).

5) University Scholarly Work Awards (Publication Awards, Creative Work Awards, Special Scholarly Work Awards, Innovation Awards)

• Prepares data-based materials required for the successful execution of the University Scholarly Work Awards Ceremony (e.g., awardee profiles, slide presentations, certificates).
• Works with the Awards and Incentives Officer to finalize award lists and review public materials for accuracy.
• Handles the compilation and preparation of award kits and printed materials for the ceremony.
• Coordinates the scheduling, booking of venues, and arrangement of required equipment or supplies in support of the event.
• Tracks confirmation of awardees and manages the dissemination of event-related information (e.g., program flow, arrival instructions).

Knowledge, Skills and Abilities:

• Proficiency in research data collection, cleaning, and organization.
• Strong attention to detail and accuracy in data processing.
• Familiarity with research databases (e.g., Scopus, SciVal, Digital Commons).
• Strong analytical and problem-solving skills.
• Ability to communicate effectively with faculty, students, and other stakeholders.
• Ability to work collaboratively in a research-oriented environment.
• Knowledge of university research processes and accreditation requirements is an advantage.

Education and Experience Requirements:

• Bachelor's degree in a relevant field (e.g., Information Management, Data Science, Social Sciences, or related disciplines).
• Experience in research data management, academic reporting, or related fields is preferred.
• Training or experience with academic databases and research analytics tools is an advantage.
• Experience working in a university or research setting is a plus.