Accounting Assistant

Performs day-to-day processing of accounts payables and petty cash transactions to support operational requirements and ensure that finances are maintained in an effective, up-to-date and accurate manner by analyzing their source documents. Responsible for providing financial, administrative, and clerical services to ensure effective and efficient payables and petty cash related transactions. Provides general support related to building and administration concerns of the employees of Amici Water Systems to be able to perform their tasks efficiently.

Duties and Responsibilities:

Administration

1. Responsible for archiving of office administration related documents.

2. Responsible for the reservation of meeting/training rooms and projector during meetings and other company related events.

3. Ensures timely payment of monthly utilities.

4. Responsible for the requisition and inventory of office supplies which include but are not limited to consumable items, laptops, mobile phones, and others to be issued to different departments/employees.

5. Liaises with external offices/providers regarding the accommodation and other logistics needed by employees from the head office.

6. Monitors service maintenance of office furniture and equipment such as but not limited to air conditioning units, printers, etc.

7. Performs other human resource administrative tasks such as but not limited to facilitating exams for applicants, coordinating with HR in the head office regarding schedules of interview of applicants, timekeeping records of employees for payroll computation, etc.

Accounts Payables

1. Receives and verifies details of invoices and requisitions of goods and services.

2. Charges expenses to specific accounts and cost centers by analyzing invoices, official receipts and other source documents.

3. Issues payments for vendors, bills, and other payables through checks in a timely manner.

4. Records all checks issued and their transmittals.

5. Reconciles discrepancies with suppliers and other creditors.

6. Ensures that vouchers and their attachments are forwarded to the authorized personnel.

7. Updates the system on the details of the bills, official receipts, sales invoices and other documents received.

8. Monitors proper timing of payments by reviewing credit terms.

9. Prepares monthly purchases report and submits it to immediate head.

Petty Cash Custodian

1. Responsible for safekeeping the petty cash fund.

2. Maintains an appropriate level of petty cash fund to support operations.

3. Disburses cash upon request and ensures that the transactions are within the purpose for which the fund are authorized.

4. Replenishes the petty cash fund by issuing checks and through online transaction on a regular basis.

5. Maintains documentation of daily cash balancing.

6. Reports the misuse, loss or theft of the petty cash fund to the appropriate authorities.

7. Prepares monthly expenses report and submits it to immediate head.

Accounts Receivables

Performs day-to-day processing of accounts receivables to secure revenue by analyzing sales transactions and posting receipts. Responsible for providing financial, administrative, and clerical services to ensure effective and efficient receivables related transactions.

Qualifications:

1. Must possess at least a Bachelor's/College Degree in Accountancy or any business-related course

2. Must have at least six (6) months to one (1) year working experience

3.Fresh graduates are welcomed to apply; With on-the-job training in Accounting

4. Must have good written and verbal communication skills, and effective interpersonal skills

5. Must be proficient in the use of spreadsheets

6. Must be keen to details and must have a high level of accuracy

7. Must be able to work independently with minimum supervision