Finance/Accounting Clerk

7 days ago

Makati City, National Capital Region, Philippines Stacktrek Enterprise Inc. Full time ₱104,000 - ₱130,878 per year

Job Title: Finance/Accounting Clerk

Location: Makati City

Work Setup: On-site

Industry: Food & Beverage

Duties and Responsibilities:

A. Daily Financial Transactions & Expense Tracking

  • Monitor and record daily sales reports, delivery receipts, discounts, voids, and payment modes (cash, cards, digital wallets).
  • Reconcile POS sales data with actual deposits and remittances; flag and report discrepancies to the Restaurant Manager immediately.
  • Maintain updated records of cash advances, petty cash releases, and liquidation reports with complete supporting documentation.
  • Prepare and encode daily expenses and income reports into the accounting system or spreadsheets provided.

B. Supplier Coordination & Purchasing

  • Coordinate with approved suppliers to place purchase orders for raw materials, packaging, equipment, and supplies based on par levels.
  • Monitor delivery timelines and verify completeness, condition, and accuracy of items upon receipt (in coordination with BOH or Kitchen Lead).
  • Ensure all Purchase Requests (PRs), Purchase Orders (POs), and Receiving Reports (RRs) are filed and signed accordingly.
  • Evaluate supplier pricing trends and recommend more cost-effective options or alternative vendors as needed.

C. Inventory Management & Cost Monitoring

  • Conduct weekly and month-end inventory counts together with the Kitchen and FOH leads; ensure inventory sheets are signed and reconciled.
  • Encode inventory usage and compute food cost, beverage cost, and packaging cost variances against standard usage.
  • Investigate and report inventory losses or shrinkage, including spoilage, over-portioning, or unrecorded wastage.
  • Generate inventory valuation reports and submit to the Restaurant Manager for review.

D. Accounting Documentation & Reporting

  • File official receipts, invoices, supplier billings, employee reimbursements, and BIR-required documents in chronological order.
  • Prepare monthly financial statements (income statement, P&L summary, cash flow summary) and coordinate with external accountant/bookkeeper.
  • Maintain confidentiality of all financial records, employee payroll details, and supplier contracts.
  • Assist in preparation of requirements for business permits, renewals, and BIR filings with external compliance consultants.

E. Controls & Compliance

  • Ensure that all expenses are pre-approved and within the authorized budget thresholds.
  • Support audits by providing complete records, source documents, and data reconciliation.
  • Recommend improvements in financial procedures, procurement practices, or control systems.
  • Perform other finance-related tasks as may be assigned by the owner or manager.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or Business Administration preferred.
  • Minimum of 1–2 years' experience in accounting, purchasing, or inventory—preferably in a food & beverage or retail setting.
  • Proficient in MS Excel or Google Sheets; experience with POS and accounting software is an advantage.
  • High attention to detail, excellent record-keeping, and data integrity.
  • Trustworthy, discreet, and comfortable handling confidential financial information.
  • Strong communication skills in English and Filipino.

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