Project Estimating

2 days ago

Clark, Philippines Beepo Full time $40,000 - $60,000 per year

Discover 100% YOU as a Project Estimating & Operations Coordinator Apply now
Position: Project Estimating & Operations Coordinator

  • Location: Central Luzon

  • Work setup & shift: Remote | Day Shift

What's in it for you?

  • Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

  • Employee Referral Program

  • Work Life Balance

Your Role
As a Coordinator, you are responsible for:

  • Prepare accurate material and labour take-offs.

  • Complete takeoffs in the round plan and upload to JLT SharePoint

  • Read and interpret plans and scopes of work.

  • Assist with quote preparation and review for accuracy.

  • Ensure scopes align with quoted allowances.

  • Create and receive purchase orders for live jobs.

  • Assist with reconciling material costs in SimPRO.

  • Maintain lead and quote registers with status updates.

  • Create and manage quote/job folders, including plans, quotes, and emails.

  • Track quote conversion rates and key deadlines.

  • Log and track variations.

  • Issue additional quotes and update job costs.

  • Prepare job closeout cost reviews.

  • Assist with end-of-week and end-of-month invoice preparation.

  • Review the project and staff activity to ensure all works are billed.

  • Follow up on overdue invoices and liaise with clients for payments.

  • Download invoices from SimPRO and follow up with clients.

  • Draft and send follow-up emails to clients or the internal team.

  • Provide general administrative support, including staff scheduling, calendar coordination, and email follow-ups.

  • Raise staff-specific purchase orders as required.

  • Assist with maintaining and updating the staff schedule.

  • Ensure job allocations are clear and up to date.

  • Organise and maintain project files on SharePoint.

  • Ensure documents, forms, and job folders are structured and accessible.

  • Assist with managing file version control and naming conventions.

Required Skills & Attributes

  • Strong understanding of estimating, billing, and project workflows

  • High attention to detail, especially when working with numbers, plans, or financial data.

  • Familiarity with SimPRO, Groundplan (preferred).

  • Experience using Microsoft Office Suite (Excel, Outlook, Word) and SharePoint.

  • Excellent written and verbal communication skills.

  • Ability to self-manage, prioritise tasks, and meet deadlines consistently.

  • Reliable internet connection and a suitable home office setup.

Specific Deliverables

  • Accurate take-offs and POs supporting the estimator and operations teams.

  • Organised and current quote/job folders in SharePoint.

  • Weekly and monthly invoice drafts are ready for review.

  • Follow-ups completed on all overdue invoices.

  • Staff scheduling documents updated and distributed.

  • SimPRO records are regularly reviewed and maintained.

About Beepo
Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

*Terms and conditions apply

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