Facilities Coordinator

6 days ago

Taguig, National Capital Region, Philippines JLL Full time ₱900,000 - ₱1,200,000 per year

Role And Responsibilities
OVERALL ROLE

The Facilities Coordinator will assist the Facilities Manager/ Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and help desk. The Facilities Coordinator is also required to provide administrative support to the team.

Major Responsibilities
Client/ Stakeholder Management

Provide superior customer service to meet on site client's expectations

Procurement & Vendor Management

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)

Assist in the procurement of vendors and services as required

Finance Management

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Ensure prompt and accurate management of purchase orders in JDE

Health & Safety Management

Conduct regular audits to ensure safety procedures on site are in place and working

Assist in carrying out safety procedures when needed

Site Operations Management

Assist in the implementation of Industry Best Practice operations

Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times

Seek ways to constantly reduce costs and improve operational standards

Maintain premises in neat and good working condition at all times

Maintain duplicate office keys in good order

Assist with receptionist coverage from time to time

Provide FM support for meeting room bookings where required

Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock

Risk Management

Assist in the implementation and management of property risk management program

Support the implementation and monitoring of disaster recovering and business continuity plans

Follow established escalation procedures and incident reporting procedures

Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies Achieve Key Performance Indicators and Service Level Agreement targets

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