Virtual Executive Assistant – Product Associate

3 days ago

Manila, National Capital Region, Philippines Ally Full time
Virtual Executive Assistant – Product Associate

Full-Time | Remote | Starting rate $1,100 USD ++ (P60, per month

Shortlisted candidates may be hired by January 6.


Be the trusted partner who ensures operational clarity, reporting accuracy, and smooth production workflows for a fast-growing eCommerce brand.

This role is ideal for candidates who thrive in high-trust, hands-on operational support and enjoy coordinating across multiple teams and vendors.


About Ally

Ally helps founders and leaders scale themselves before they scale their companies.

We match Executive Partners with fast-growing e-commerce and creative businesses to bring structure, clarity, and execution leverage — blending human judgment with modern AI systems.

We are not a traditional VA agency. We are a modern operating partner helping global teams run smarter and faster.


The Role

As an Executive Virtual Assistant (Product / Production Associate), you will support the CEO or COO in a scaling, eight-digit eCommerce brand, managing product operations, reporting, and follow-ups across teams, including working with vendors in China.

This is not a standard VA role. You will ensure products, reports, and processes move efficiently and accurately so clients and teams always have the information and support they need.

You will be the right-hand operator for the production workflow, tracking updates, metrics, and maintaining operational clarity.


What You'll Do

  1. Coordinate Product & Production

  2. Follow up with internal and external teams to ensure timely product updates

  3. Track product defects, reporting numbers, and status updates daily

  4. Ensure all production tasks move forward without delays

  5. Reporting & Data Management

  6. Check customer service tickets and summarize relevant product data

  7. Maintain accurate records and compute daily/weekly numbers

  8. Provide clear updates to the CEO or COO on progress

  9. Operational Support

  10. Assist in managing workflows across teams, ensuring clarity and accountability

  11. Proactively chase people when tasks or deliverables are pending
  12. Identify bottlenecks and escalate issues for resolution

What Success Looks Like

30 Days: Independently tracking product updates and reporting numbers accurately.

60 Days: Managing follow-ups effectively across multiple teams and maintaining operational clarity.

90 Days: Confidently driving production processes, ensuring smooth workflows, and supporting the CEO/COO efficiently.


What We're Looking For
  • Language Skills: English fluent; conversational Mandarin required (can read, write, and speak)
  • Experience: Previous experience supporting eCommerce operations preferred, especially coordinating with suppliers or vendors in China
  • Operational Mindset: Strong follow-up, reporting, and execution skills; ability to chase and organize multiple threads
  • Soft Skills: Proactive, reliable, and detail-oriented

Why You'll Love Working With Ally
  • Competitive pay: $6.5–$7 USD/hour (~$1,100–$1,200/month)
  • Full-time remote role with clear schedule: 9:00 AM–6:00 PM HKT, Monday–Friday
  • Work directly with founders and leadership in a high-impact operations role
  • Career growth opportunity: learn operational and production management in fast-growing eCommerce brands

How to Apply

Click Apply Now on JobStreet.

Shortlisted candidates will receive an external link to complete the full application (including a short video introduction).

  • Executive & Administrative Assistant - Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive & Administrative Assistant on behalf of our client, a mission-driven psychiatric healthcare organization operating nationwide. This role will provide high-level administrative and operational support to a senior leader and a growing outreach/sales team currently spanning approximately...

  • Executive & Marketing Assistant - Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Careers Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive & Marketing Assistant on behalf of our client, a patient-first pain management and wellness team located in Arizona. This role supports the clinic's executive leader with high-level administrative coordination, marketing execution, workflow management, and proactive follow-through to...

  • Medical Virtual Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is seeking a detail-oriented and tech-savvy full-time Medical Virtual Assistant to join our client's dynamic team. This role will involve both remote support and in-clinic interactions with patients. Our client's physical therapy team is dedicated to helping their patients live their most active lives. They pride...

  • Executive Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive Assistant on behalf of our client — a purpose-driven physical therapy organization based in Utah. This is an exciting opportunity to support a passionate entrepreneur and clinician who is building a thriving, people-first practice dedicated to helping others live the life they've...

  • Executive Virtual Assistant

    5 days ago

    Manila, National Capital Region, Philippines Ally Full time

     Full-Time | Remote | $1,100–$1,200 USD/month ($6.5-$7/hr) Fast-Track Hiring: Apply Now — Shortlisted Candidates Could Be Hired by January 6 About AllyAlly helps founders and leaders scale themselves before they scale their companies.We match Executive Partners with fast-growing e-commerce and creative businesses to bring structure, clarity, and...

  • Medical Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Medical Virtual Assistant on behalf of our client — a thriving physical therapy practice based in Arkansas. This is an exciting opportunity to join a compassionate, high-performing healthcare team dedicated to helping patients restore movement, confidence, and quality of life.As the Medical...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive Assistant on behalf of our client — a fast-growing, science-driven healthcare diagnostics company that empowers practitioners with cutting-edge testing and data insights to improve patient outcomes.As the Executive Assistant, you'll act as a trusted partner to the Director —...

  • Medical Virtual Assistant

    1 week ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Medical Virtual Assistant on behalf of our client, a reputable physical therapy practice in Washington known for its patient-centered, hands-on approach and high-quality manual therapy care.We are seeking a reliable, detail-oriented Medical Virtual Assistant to support visit preparation,...

  • Executive Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Executive Assistant on behalf of our client — a fast-growing diagnostic laboratory and health innovation company that provides advanced testing to help practitioners achieve better patient outcomes.As the Executive Assistant, you'll be the trusted right hand to the company's leadership team,...

  • Medical Virtual Assistant

    1 day ago

    Manila, National Capital Region, Philippines Virtual Rockstar Full time

    This is a remote position.Virtual Rockstar is hiring a full-time Medical Virtual Assistant on behalf of our client, a growing mobile therapy practice serving patients throughout Illinois. This role will support a team of approximately 13 mobile therapists by managing scheduling, insurance workflows, documentation, and billing-related coordination—helping...