Assistant Manager Accounts Payable

Zuellig Pharma
is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

PURPOSE OF THE ROLE

• To supervise the work and review the output of PAM-Supervisors
• To ensure that closing activities are performed correctly and required management reports are prepared and submitted on time.
• To assist the Finance Director in ensuring that policies and procedures of the PAM Department are implemented correctly and consistently and that departmental goals/KRAs are achieved.

DUTIES AND RESPONSIBILITIES:

1. Gross Profit Analysis

2. Prepare the gross profit (GP) analysis every month and ensure that sales & cost of sales reports are accurate.

3. Book adjustments whenever necessary or upon advice of Vice President-Finance

4. Maintenance of Commercial Terms Agreement

5. Maintain commercial term agreement in Vistex based on contract

6. Ensure that commercial terms and agreement are properly cascaded to the team

7. Review maintained List Price and related Cost in SAP

8. Reconciliation of Accounts with Principals

9. Provide quarterly balance confirmation to principals and ensure proper sign-off by both parties

10. Account Reconciliation

11. Ensure that monthly reconciliation of Accounts Payable Consignment Clearing, GRIR Clearing & Safekeeping Consignment Clearing and Promo Fund accounts are done and all reconciling items are adjusted accordingly.

12. Ensure that reconciling items are resolved and adjusted on a timely basis.

13. Accounts Payable Processing

14. Ensure that invoices and other documents related to accounts payable and offsets/deductions are timely booked.

15. Ensure submission of payment proposals to treasury at least 1 week before due date for accurate funding and proper bank assignment.

16. Preparation/Checking/Review of Manual Journals (MJ) Debit Notes, and Credit Notes

17. Prepare month-end adjustments such as reclassification of Inventory Revaluation Account and Unbilled Split Margin account.

18. Check/review MJ's pertaining to accruals, adjustments in Accounts Payable Consignment Clearing Account, GRIR Clearing Account, Safekeeping Consignment Clearing Account, A/P-Trade, Promo Fund reconciliation and other adjustments.

19. Ensure that MJs are prepared and booked according to set deadline.

20. Claims Receivable Processing

21. Ensure that all claims to principal are properly charged based on contract.

22. Ensure that all charges are timely billed to principals

23. Ensure that claims are collected on time or offset/deducted in the schedule of payment

24. Attend principals meetings and address principal concerns and issues properly

25. Coordinate with other departments in aligning with principal accounts management processes.

26. Prepare other schedules as required by immediate superior, management and/or principals.

27. Perform other duties that may be assigned by the immediate superior or VP-Finance from time to time.

EDUCATION REQUIRED

Graduate of BS Accountancy or any business-related course from a reputable college or university. Preferably, Certified Public Accountant.

EXPERIENCE REQUIRED

At least 5 years as an Accounting Supervisor in an integrated system environment preferably in a distribution company.

KNOWLEDGE AND SKILLS REQUIREMENT

1. Must possess an understanding of procedures and operations in AP and inventory management
2. Must be familiar with accounting, inventory, sales and warehouse activities and operations.
3. Must be analytical and accurate
4. Must have initiative and good judgment
5. Must have thorough knowledge of all pertinent phases of office work
6. Must be organized, systematic, flexible and with good interpersonal and communication skills.
7. Must be computer literate

COMPETENCIES REQUIRED

1. Developing Subordinate
2. Leadership
3. Performance Management
4. Problem Solving and Decision Making
5. Quality Orientation
6. Teambuilding
7. Communication
8. Customer Focus
9. Innovation
10. Technical Knowledge and Skills