Document Controller
4 days ago
Exact Location: Sta. Ana, Manila
Key Responsibilities:
- Maintain an organized system for managing all project-related documents, including blueprints, contracts, permits, specifications, and reports.
- Ensure accurate version control of documents and distribute updated versions to relevant parties.
- Archive and retrieve documents as needed, ensuring they are easily accessible to team members.
- Ensure that all documents comply with company standards, industry regulations, and client requirements.
- Conduct regular audits of project documentation to ensure completeness and accuracy.
- Monitor and enforce document control procedures to ensure consistency across the project.
- Coordinate with site engineers, architects, contractors, and other stakeholders to manage document flow.
- Serve as a point of contact for all document-related inquiries and ensure timely responses.
- Distribute project documents to the appropriate personnel on-site and off-site as needed.
- Prepare and update document tracking logs, project schedules, and reports.
- Maintain records of document receipt and distribution, ensuring traceability and accountability.
- Ensure that critical documents are delivered to and signed by the relevant parties.
- Use document management software to upload, track, and distribute documents.
- Provide training and support to site staff on document control procedures and software tools.
- Regularly back up documents to prevent loss of critical information.
- Perform periodic site visits to ensure that physical copies of documents, drawings, and plans are available and up to date.
- Assist in preparing documentation required for site inspections and audits.
Requirements:
- Bachelor's degree in Civil, Mechanical, or related Engineering discipline.
- Experience in document control within the construction or engineering sector.
- Proficiency in document management software and Microsoft Office Suite (Word, Excel, etc.).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
Job Type: Full-time
Work Location: In person
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