Procurement Coordinator

PROCUREMENT COORDINATOR

SHIFT: DAY / MORNING PHT

TYPE: FULL TIME; INDEPENDENT CONTRACTOR

Purpose of the Role

The primary purpose of this role is to coordinate procurement functions, manage supplier relationships, and oversee inventory management processes to support the operations of the Client. The role ensures high customer service levels and the achievement of best value for the company.

Key Responsibilities

• Utilise the system's MRP processes to generate orders and manage the purchasing of all inventory from both local and international suppliers in a timely manner to meet sales order demands.
• Request, review, compare, and analyse supplier quotes to ensure maximum return on investment.
• Generate and maintain local manufacturing assembly orders for finished products.
• Report any shortages of inventory to management.
• Maintain inventory purchase orders on the system, including shipping and ETA dates; follow up on outstanding purchase orders in a timely manner.
• Coordinate shipments and deliveries from overseas and domestic suppliers with freight forwarders, ensuring all paperwork requirements are met.
• Prepare, submit, and manage documentation and shipping requirements for export sales.
• Maintain accurate purchase and pricing information on the ERP system for domestic, overseas, and locally manufactured inventory.
• For purchased inventory delivered directly to site, dispatch goods from the customer location on sales orders and communicate any discrepancies with project managers.
• Create and maintain strong relationships with vendors and suppliers.
• Maintain and update supplier information (e.g., company name, ABN, address, and lead time) in the ERP system.
• Communicate and update the system for any changes in supplier pricing.
• Work with management to develop future purchasing plans and identify potential new vendor relationships.
• Recommend new processes or systems for continuous improvement within the procurement function.
• Prepare and report on inventory status weekly, including SOH values, SLOB, and current purchase orders.
• Participate in weekly Procurement and Operations meetings.
• Undertake other duties as directed within the Inventory and Procurement Finance function.
• Comply with all the Client's policies, management guidelines, and procedures, including Workplace Health and Safety requirements and the company code of conduct.
• Fulfil other duties as required by management and other departmental personnel as requested.

Required Qualities

• Professional approach
• Ability to work under pressure
• Strong organisational and time management skills
• Excellent attention to detail

Desired Competencies

• Analytical thinking
• Initiative
• Business awareness
• Tenacity
• Strategic thinking
• Positive approach to change

PERSON SPECIFICATIONExperience

• Minimum of 3 years' experience in a procurement or similar role with a strong understanding of end-to-end procurement processes.
• Experience in Microsoft Dynamics AX (Navision) is highly desirable but not essential.

Knowledge

• Proficiency in Microsoft Office Suite, particularly Excel.

Skills & Competencies

• Customer Service Focused: Committed to providing exceptional customer service across all channels—written, phone, and face-to-face.
• Communication: Ability to communicate clearly and concisely, adapting style depending on the audience.
• Attention to Detail: Excellent attention to detail and written skills when communicating internally and externally.
• Commerciality: Ability to apply knowledge in a practical, commercial manner.
• Teamwork: Willingness to assist and support others as required and collaborate effectively with team members.
• Time Management & Organisation: Ability to accomplish objectives effectively within given timeframes and perform administrative duties efficiently.

Personal Attributes

• Professional approach (essential)
• Positive approach to change (essential)

Work from Home Requirements (Must have before the start date)

• Internet Connection: Min of 25 mbps internet connection speed AND a backup internet connection (before start date)
• Computer/Laptop: The contractor must have a working computer from home with Dual Monitors
• Noise Cancelling Headset (Plantronics)
• Dedicated Home Office - Contractors are required to have a dedicated home office free from noise and distractions. We need to ensure that their space looks professional with a white background before commencement.
• Must be comfortable in working with a Monitoring Software
• WebCam - Contractors must have a working video cam.

Job Type: Full-time

Pay: From Php50,000.00 per month

Benefits:

• Work from home

Work Location: Remote