Office Administration and Logistics Head

2 days ago

Pasig, National Capital Region, Philippines Joy~Nostalg Group Full time

Job Summary:

Reporting to the Chief Executive Officer (CEO) of the People Culture Unit, the Office Management and Logistics Head will oversee the daily office operations of Joy~Nostalg Group. This includes managing housekeeping and facilities maintenance, office upkeep, repairs, and renovations, as well as ensuring safety and security protocols are upheld. The role also covers transportation and communication services, messengerial support, timely requisition and distribution of essential, office, janitorial supplies, and the management of both OPEX and CAPEX inventories. The role ensures seamless, efficient, and well-coordinated administrative and logistical support across the organization.

Key Responsibilities:

1. Leadership & Staff Management

  • Manages daily operations of the Logistics Group to ensure efficient and reliable support services.
  • Plans and manages the daily workload of administrative officers and staff; leads long-term manpower planning.
  • Assess staff performance and provide coaching and guidance to enhance productivity and service quality.

2. Process & Operations Management

  • Develops, reviews, and implements office standard operating procedures (SOPs), guidelines, and administrative policies.
  • Reviews business processes and recommends improvements to streamline, simplify, and enhance efficiency.
  • Ensures smooth and timely flow of administration-related information across the Organization.

3. Logistics, Fleet & Facilities Management

  • Oversees the issuance and assignment of company vehicles to operating teams and manages lease-related payments, including Asia United Leasing and Finance Corp.
  • Facilitates the renewal of comprehensive vehicle insurance and ensures fleet compliance.
  • Coordinates with contractors and facilities service providers on repair, maintenance, and work schedules.
  • Conducts regular inventory of office furniture, fixtures, and other CAPEX-related assets and ensures proper asset tagging and documentation.
  • Coordinates closely with the Building Administration on gate passes, work permits, and contractor access.

4. Coordination & Organizational Programs

  • Coordinates with internal groups on company-wide initiatives, including employee engagement activities, 5S, and Occupational Health and Safety programs.
  • Coordinates with the Property Development Unit on periodic staff house visits, sourcing housing for site engineers and staff, and ensuring timely payment of rent and utilities.
  • Monitors costs and expenses and provides inputs for budget preparation and cost control.
  • Oversees timely preparation of Requests for Payment for communication and phone services, transportation, drinking water supply, photocopying services, parking fees, and other administrative expenses.

Qualifications & Competencies:

  • Bachelor's degree in Business Administration, Management, Operations, Logistics, or related field.
  • 5–7 years of experience in administration, logistics, or facilities management, with 2–3 years in a leadership role.
  • Strong leadership, organizational, communication, and process improvement skills.
  • Proficient in MS Office/Google Workspace and basic asset or facilities management systems.

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