Property Admin Associate

Every property has its foundation. For us, its you. Apply now at Smartsourcing, a 5- Time Best Company to Work For

Hi We're Smartsourcing, and we're on the hunt for a full-time, on-site Property Admin Associate We're after someone who thrives on organization, loves keeping things on track, and has the detail skills to keep operations running smoothly.

Where You'll Be: JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

We are seeking a proactive and detail-oriented Property Management Admin Associate to join our real estate team. In this role, you will play a key part in supporting day-to-day property management operations by maintaining accurate client records, coordinating with trades and suppliers, and ensuring smooth administrative workflows. The ideal candidate has strong organizational skills, the ability to manage multiple priorities, and a commitment to excellent client service.

Key Responsibilities:

• Create and maintain accurate client records and property documentation.
• Regularly update and manage databases to reflect current client and property information.
• Schedule routine and ad-hoc property inspections.
• Respond promptly and professionally to client inquiries and email requests.
• Prepare and deliver regular work progress reports to internal and external stakeholders.
• Draft and send notification letters to clients, tenants, or contractors as needed.
• Provide administrative support to the property management team and other departments.
• Handle confidential information with the highest level of discretion and ensure data integrity.
• Identify, troubleshoot, and resolve administrative and operational issues efficiently.

What You'll Need to Succeed

• Prior experience in an administrative support role, preferably in property management or real estate.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• High level of accuracy and attention to detail.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Smartsourcing is the Best Move for Your Career

At Smartsourcing, innovation isn't just a buzzword—it's how we do things. For five years running, we've been recognized as one of HR Asia's Best Companies to Work For. That's because we prioritize not only what we achieve but how we get there—together.

When you join Smartsourcing, you're stepping into a culture where your ideas matter, your growth is a priority, and your work-life balance is built into the design. Here's why you'll love working with us:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• Sign-on bonus
• And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Help us lay the foundation for smoother property operations. Join Smartsourcing today

Job Type: Full-time

Benefits:

• Company events
• Employee discount
• Gym membership
• Health insurance
• Life insurance
• Staff meals provided

Application Question(s):

• Our vibrant office offers free meals, a coffee bar, and a dynamic, engaging culture Are you open to working on-site at our location?
• What are your salary expectations for this role?

Work Location: In person