Property Management Assistant

About the job Property Management Admin Associate

If momentum is your language, this role speaks it too.

Hi We're Smartsourcing and we need a Property Management Admin Assistant who can keep property workflows sharp, organised, and moving forward. You'll support daily admin tasks, help manage rental processes, and keep the team aligned. If you thrive in fast-paced environments, you'll love this.

Where You'll Be: JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As a PM Admin Assistant, you'll provide remote admin support to the client, handle daily tasks, and keep project activities organized. You'll juggle multiple priorities, solve problems quickly, and help ensure deadlines are met.

Responsibilities

• Assistant to BDM with administrative support
• Drafting and sending new business emails or proposals
• Researching comparable rentals for appraisal preparation
• Entering appraisal follow-ups and outcomes
• Preparing pre-listing information packs
• Following up with prospective landlords
• Rental compliance management
• Managing online reviews
• Office website management and updates
• Social media scheduling
• ActivePipe management
• Invoicing
• Bond lodgements
• Filing and organizing digital documents
• Data entry
• Coordinating lease renewals and rent increases
• Preparing rental application summaries
• Issuing notices
• Sending updated authorities and owner instructions to existing clients on the rent roll

About You

• A graduate of Business Administration, Real Estate or any field related to Admin
• With 2 years of extensive experience as an Admin Assistant working with remote teams, preferably Australian teams servicing the Real Estate industry and in a BPO set-up.
• Preferably with experience or familiarity with Real Estate tools such as Console, Inspection Real Estate, Agentbox, RealHub, PropertyMe, Property Tree, ActivePipe
• Excellent organizational, oral and written communication skills; ability to drive conversations & effectively communicate thoughts.
• Excellent call handling skills; preferably with call handling experience in a BPO setting
• Very keen to details.
• Shows a high level of initiative and intelligence; critical thinker; can work with minimum supervision
• Strong leadership skills.
• Must have a pleasing personality; ability to collaborate with remote teams & build healthy business relationships.

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• ‍Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• ‍Community give-back programs and personal development workshops
• And so much more

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Ready to bring your skills to a team that values great work? Apply now at Smartsourcing.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Employee discount
• Gym membership
• Health insurance
• Life insurance
• Staff meals provided

Work Location: In person