Admin Assistant/Receptionist

2 weeks ago

Pasay, National Capital Region, Philippines Navilands Marine Inc. Full time ₱180,000 - ₱250,000 per year

KEY RESPONSIBILITIES:

ADMIN ASSISTANT

  • Assist in directing all scheduling of day-to-day services of company driver.
  • Coordinates with our travel agency in arranging flights and hotel reservations for principals, guests and or employees in coordination with HR/Admin.
  • Assist in managing all office renovation.
  • Assist in maintaining and updating all contracts and contact of list of suppliers.
  • Handles all Office fixtures and repairs & maintenance regularly.
  • Monitors and controls Supplies Inventory.
  • Monitors Company's Certifications/Accreditation.
  • Assist in managing and monitoring billing and renewal of all employees issued mobile units.
  • Employee Recruitment: Post job openings, screen candidates, schedule interview, issue job offer and job contracts.
  • Employee On-boarding: coordinate orientation and training sessions for new employee
  • Data Management: Collect and ensure completeness of pre-employment requirements, maintains and update 201 files, proper arrangement and safekeeping of all documents such as clients/customers file, subcontractors file, in-house training certificates and other related documents.
  • Assist in maintaining compliance with national regulations concerning employment.

RECEPTIONIST

  • Welcomes visitors by greeting them in person or on the telephone.
  • Answer telephone, screen and forwarding any incoming phone calls while providing basic information when needed.
  • Direct applicants, crew and/or allottees to the proper destination regarding their inquiries.
  • Answer basic questions of applicants, crew and/or allottees regarding various services of the company.
  • Perform variety of clerical duties.
  • Oversee pantry supplies and ensures safe keeping of these materials.
  • Oversee timekeeping process from logbook preparation into generation of attendance summary report.
  • In-charge in receiving and sorting of documents like billings, letters, crew documents received via courier and hand it over to the concerned personnel.
  • In-charge in receiving and sorting crew packages and hand it over to joining crew.
  • Assist office fixture repairs and maintenance regularly.
  • Performs other task as may be assigned by superiors.
  • Able to start on December or January

QUALIFICATIONS:

  • Graduate of Bachelor's Degree, from any field.
  • Excellent verbal and written communication.
  • Excellent communication (oral and written) and interpersonal skills with ability in building relationships across all organizational levels.
  • Excellent knowledge of Microsoft Office Applications
  • Able to work and meet deadlines.
  • Keen attention to details

Job Types: Full-time, Fresh graduate

Pay: From Php18,128.00 per month

Benefits:

  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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