Sales Support Administrator

2 days ago

Taguig, National Capital Region, Philippines Straive Full time

Location: BGC, Taguig

Schedule: Nigh Shift

Work set-up: Hybrid

Position Overview:

The Sales Support Administrator is responsible for the seamless execution of sales processes from order intake to final processing. This role manages the full lifecycle of sales orders and renewals, ensuring accurate data entry in Salesforce, and upholding the integrity of sales and reporting. This position collaborates cross-functionally with the Sales, Finance, and Legal teams to guarantee timely and compliant processing of contracts, purchase orders, and associated documentation.

Job Responsibilities:

  • Review Salesforce orders to ensure contracts, purchase orders, and related documentation are accurate and comply with company policies.
  • Process Salesforce orders accurately, verifying that account, contract, and contact details meet standards for billing, reporting, commissions, and fulfillment.
  • Maintain and update client records to reflect the current status of Salesforce orders, supporting accurate invoicing and reporting.
  • Collaborate with Finance and Legal to ensure all deals are processed in line with company policies and expectations.
  • Conduct monthly QA checks to identify and correct data entry errors within established deadlines.
  • Assist Commercial leadership, Finance, and other cross-functional teams in resolving opportunity, account, and billing-related inquiries.
  • Support the Sales team in closing new and existing business deals by creating and updating sales orders, reviewing investment summaries, completing vendor forms and sending orders to customers for e-signature.
  • Guide assigned reps in maintaining accurate Salesforce data entry to ensure proper forecasting and a seamless customer experience.
  • Prepare detailed renewal reports for assigned reps, including product usage.
  • Assist Account Managers and BDE's in client communications with French-speaking customers, related to sales order processing, billing, and collections.
  • Participate in Salesforce data governance initiatives and related clean-up projects.
  • Participate in process improvement efforts for the sales order lifecycle, identifying opportunities for greater efficiency and best practices
  • Assist in the integration of new entities, ensuring smooth transitions in sales order processing and data management.

Qualifications:

  • Bachelors degree of any field.
  • 1-3 years of experience in account management, customer service, or sales support.
  • Experience with or other CRM software.
  • Working knowledge of Word, Excel and PowerPoint (MS Office) and Outlook.

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