Facilities Engineer

Job Summary

He/She will assist the Senior Facilities Engineer to manage the day-to-day operations of the Retail/Commercial Facilities. Ensure that all equipment and facilities exclusively used by the Commercial Spaces are 100% in good working condition by implementing timely and consistent preventive maintenance programs.

DESCRIPTION OF FUNCTIONS

(40%)

1. Oversee implementation of effective & consistent building/equipment preventive maintenance programs.

• To ensure reliable operations of the electro-mechanical equipment system exclusively used by the Commercial Spaces, physical appearance, safety & security of all facilities by conducting regular inspection.
• Consistently implement preventive maintenance works & undertake corrective maintenance if necessary.
• Ensure compliance with the 52-week PM schedules and ensure the use/implementation of Equipment PM forms/checklist.
• Assist in gathering quotations and proposals from service contractors for bio-augmentation and kitchen exhaust cleaning programs and supervise any works undertaken by the contractor in connection therewith.
• Manage equipment downtime from 0% - 3% only. Submit Equipment Uptime Monitoring Report to the QA team as scheduled.
• Supervise, assess & evaluate performance of motorized multi-skilled technicians (MST) periodically or as needed and give recommendation to the Senior Facilities Engineer.
• Monitor & maintain inventory of tools and engineering consumables. Ensure building has ample inventory by keeping stocks cards updated.
• Assist Senior Facilities Engineer in preparing annual budget for all technical services and materials needed for the efficient operation of the project.
• Prepare the daily/weekly maintenance report and appraises the Senior Facilities Engineer of the undertaking & problems of the Building Operation.
• Oversee, supervise and facilitate activities for third party contractors for any repairs needed for the project.
• Expeditiously respond to tenant calls, give assessment to Senior Facilities Engineer for proper course of actions.
• Generate performance evaluation of Service Providers. 
• To perform other tasks that may be assigned by the immediate superior.

2. Assist Senior Facilities Engineer in monitoring all safety programs to ensure safety of Tenants and the property.

(10%)

• Assist Senior Facilities Engineer in coordinating and implementing Emergency Preparedness Drills and Annual Fire/Earthquake Drill. Act as the assistant Fire Brigade/Emergency Marshall.
• Coordinate with the Condominium Corporation Building Manager and/or Building Engineer to ensure all the fire protection system of the building are properly maintained and in good working conditions (Fire & Jockey Pumps, FDAS, Fire Alarm Control Panel).
• Prevent exposure and decrease liability of Property Management (Pro-Excel) and Leasing Management (FAI/FLI) by adhering strictly to Company Safety Policy, Company Rules & Regulations.

3. Assist Senior Facilities Engineer in complying with all statutory and regulatory requirements.

(10%)

• Assist Senior Facilities Engineer in liaising, securing renewal of the following permits and clearances:
• o Fire Safety Inspection Certificate
  
  o Certificate of Operation of the equipment exclusively used by the Commercial Tenants

4. Oversee all engineering and technical concerns of the project.

(30%)

• Assist the Senior Facilities Engineer in procurement of necessary services and supplies by preparation of purchase requisition and/or sourcing of quotations for submission to the Project Development/Leasing Management (FAI/FLI).
• Review billings of third-party contractors, prepare request for payment of verified billings and forward the same to Project Development/Leasing Management (FAI/FLI) for payment processing.
• Conduct initial review of tenant fit-out plans and endorse to QA team for vetting.
• Monitor tenants fit-out and construction works and ensure that all design and construction guidelines are strictly followed. Provide project status reports to the Senior Facilities Engineer.
• Assist the Project Development/Leasing Management (FAI/FLI) in the review and amendment of the House Rules and Regulations and Fit-out Guidelines.
• Coordinate regularly with the concerned Condominium Corporation Building Manager and/or Building Engineer on matters concerning daily operations of the equipment of the Commercial Spaces common to the rest of the building.
• Conduct daily readings of electric and water consumption of each tenant and submit the same to FLI/FAI accounting department on an agreed cut-off date for their billing to tenants.
• Participate/Attend in the technical briefing, testing and commissioning of building equipment (new projects), verification and validation of work processes.
• Update & maintain records or documentation (as-built plans, operation & maintenance manual, warranty certificates, of suppliers/contractors, equipment folders, etc of all equipment.
• Ensure that all equipment records, service reports, repairs are properly labelled and neatly filed in individual equipment folders.
• Ensure the close out of the technical audit findings of the QA team within the agreed turnaround time.
• Evaluate and endorse Work Permit applications in MyHome App to the Senior Facilities Engineer.

5. Implement energy-conservation and cost saving measures while monitoring utilities consumption of common areas.

(10%)

• Assist Senior Facilities Engineer in coordinating & implementing energy conservation measures.
• Ensure all common area utility consumptions are properly monitored and within budget.
• Recommend and implement cost cutting measures.

COMPETENCIES AND SKILLS REQUIRED

- Basic Accounting skills, can forecast budget and monitor expenditures.

- Technical skills in design & installation.

- Knowledge in construction/maintenance.

-Customer orientation with sufficient PR skills, can handle/manage difficult residents/situations.

-Strategic Thinking and Analytical Skills

-Negotiating Skills.

-Good in both written & oral communication.

-Can use Microsoft Office Application (e.g. Word, Excel, PowerPoint).

EDUCATIONAL ATTAINMENT

-Graduate of Bachelor of Science in Electrical or Mechanical Engineering.

-Graduate of a 4-year Course and/or with Technical Education HVAC, Electrical, Mechanical.

-Licensed engineer is required.

WORK EXPERIENCE

-At least 1 to 2 years relevant experience in Building Maintenance Operations preferably in High Rise Buildings or Mixed-Used Commercial Centers.