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Finance Operations Specialist – AP

1 hour ago

San Miguel Ave Pasig Asia Philippines Webb Fontaine Group Full time


About Webb Fontaine

Founded in 2002, Webb Fontaine is a global trade technology company headquartered in Dubai, with projects spanning the Middle East, Africa, Asia, South America, and beyond. We partner with governments worldwide, providing cutting-edge solutions to boost their revenue by streamlining trade and logistics operations across the entire trade spectrum.

At Webb Fontaine, we're crafting a legacy of innovation with a mission to transform the landscape of trade through technology. This wouldn't be possible without our team of exceptional individuals who are at the core of our success.

Position Summary

To ensure all Finance-related requirements of WF Asia are completed efficiently, accurately, and in compliance with internal policies and statutory standards.

Key responsibilities

1.     FINANCE

Accounts Payable Operations

General Ledger & Month-End Closing

  • Process vendor invoices, ensuring 3-way match (PO-GRN-Invoice) where applicable.

  • Perform validation of vendor documentation, tax requirements, and completeness of supporting documents.

  • Prepare payment runs(checks, online banking, ACH) in accordance with the disbursement schedule.

  • Maintain an updated AP aging schedule and ensure timely settlement of due invoices.

  • Coordinate with vendors regarding billing inquiries, discrepancies, and statement reconciliations.

  • Review and monitor employee expense reimbursement requests for compliance with company policy.

  • Handle confidential payroll and consultant payments, ensuring accuracy and security of information.

  • Serve as the company's petty cash custodian and ensure timely replenishment and proper documentation.

General Ledger & Month-End Closing

  • Prepare journal entries for accruals, amortizations, and adjustments.

  • Maintain accurate and organized GL schedules (e.g., prepayments, accruals, AP reconciliations).

  • Perform monthly AP-to-GL reconciliation to ensure accuracy of balances.

  • Assist in preparing trial balance reports and supporting financial schedules.

  • Support the Finance Manager in monthly, quarterly, and year-end closing activities.

Compliance, Controls & Documentation

  • Ensure proper documentation and filing of invoices, payment proofs, and reconciliations.

  • Maintain compliance with internal control procedures and accounting policies.

  • Assist in both internal and external audit processes by preparing required schedules and documentation.

  • Support the implementation of process improvements to enhance efficiency, accuracy, and internal control standards.

Banking & Payment Processing

  • Prepare online banking transactions and batch payment uploads.

  • Ensure bank transactions are supported and properly encoded in the general ledger.

  • Support bank reconciliation processes as required.

Cross-Functional Support

  • Collaborate with Procurement, HR, Operations, and other departments to resolve financial and billing-related issues.

  • Provide financial data, reports, and insights to support operational decision-making.

  • Support special projects, systems enhancements, or process automation initiatives.

Qualifications

  • Bachelor's degree in Business Administration, Accountancy, Finance, or related field; a CPA qualification is an advantage.

  • 2-4 years of experience in Accounts Payable, General Ledger, or related finance roles.

  • Strong knowledge of accounting principles and AP processes.

  • Experience using ERP/accounting systems(e.g., SAP, Oracle, NetSuite, QuickBooks)

  • Proficiency in MS Word, Excel, PowerPoint, and Visio, with general office equipment familiarity.

  • Highly organized and dependable, with strong analytical and problem-solving abilities, capable of working independently, managing multiple priorities, and communicating effectively with internal and external partners while upholding high standards of ethics, confidentiality, and professionalism.

Benefits

  • Equal opportunity advocacy: We promote equality, creating a diverse and inclusive environment.

  • Competitive compensation: Enjoy a competitive salary that rewards your contributions.

  • Health and Wellness: We provide comprehensive medical coverage.

  • Global collaboration: Join a world-class team with a global presence and international clients.

  • Investment in you: We invest in your growth and development, valuing our employees as top talent.

  • Work-life balance: We ensure a healthy work-life balance for your well-being.

  • Training support: We offer a comprehensive learning and development program.

  • Personalised approach: We prioritise personal connections and caring for you beyond your professional role.

We offer benefits tailored to each location, considering the specific regulations and conditions of each country. These will be discussed with candidates during the selection process.