Accounts Payable
2 weeks ago
Accounts Payable (AP) Specialist
Position Title: Accounts Payable (AP) Specialist
Reports To: President / Controller / Accounting Manager (depending on company structure)
Job Purpose
Support financial operations by managing and executing full-cycle accounts payable. Ensure invoices and vendor bills are processed, approved, and paid accurately and on time. Safeguard the company's financial health, help optimize cash flow, and maintain strong vendor relationships.
Key Responsibilities
Receive, review, and verify vendor invoices for accuracy, validity, and proper approval before payment.
Match invoices against purchase orders and delivery/receipt records (as applicable), ensuring goods or services have been received, before processing payment.
Enter invoice and payment data into the company accounting / ERP / bookkeeping system.
Schedule and process payments (checks, ACH, wires, electronic payments) to vendors/suppliers per agreed payment terms (e.g. Net 30/45), optimizing timing to manage cash flow.
Maintain and reconcile vendor accounts and statements; reconcile AP aging reports; follow up on overdue or discrepant invoices.
Communicate with vendors and internal stakeholders: respond to vendor payment inquiries, resolve discrepancies or disputes, and maintain up-to-date vendor records (e.g. tax info, bank details).
Assist with month-end (or periodic) financial closing processes, providing accurate AP data and reports.
Support compliance with internal control policies, maintain organized documentation for audits, tax reporting (if applicable), and ensure adherence to company financial procedures.
Identify potential improvements to AP processes to optimize efficiency, reduce errors, and possibly help implement automation or better systems.
Qualifications & Skills
High school diploma required; bachelor's degree in Accounting, Finance, or related field preferred.
2+ years of experience in accounts payable, bookkeeping, or general accounting (preferably in construction, supplies, or vendor-heavy industries).
Familiarity with accounting/ERP software, AP systems; strong computer skills, especially spreadsheet tools (Excel or equivalent).
Strong attention to detail, accuracy in financial data entry, and good organizational/time-management skills.
Good communication skills — to liaise with vendors and internal teams.
Ability to work independently as well as part of a team, manage multiple tasks/priorities, meet deadlines in a fast-paced environment
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