Document Controller

4 days ago

General Trias, Calabarzon, Philippines BSP and Company Full time ₱30,000 - ₱60,000 per year

The Document Controller plays a crucial role in ensuring the effective management and control of all documents related to the construction company's projects. This position is responsible for implementing and maintaining ISO certified processes, ensuring compliance with quality standards, and facilitating smooth communication through accurate document control practices.

Key Responsibilities:

  1. Document Management:

  2. Maintain an organized and secure document control system for all project-related documents.

  3. Receive, log, and distribute documents in a timely and efficient manner.

  4. Ensure that all documents are properly classified, labeled, and stored according to project and company standards.

  5. ISO Certified Processes:

  6. Implement and adhere to ISO 9001:20XX standards for document control processes.

  7. Collaborate with the Quality Assurance team to ensure compliance with ISO requirements.

  8. Assist in the development and improvement of document control procedures to meet ISO standards.

  9. Version Control:

  10. Track and manage document versions to ensure that all stakeholders have access to the latest and approved versions.

  11. Regularly review and update documentation to reflect changes in processes or project requirements.

  12. Distribution and Retrieval:

  13. Facilitate the distribution of documents to relevant stakeholders, both internally and externally.

  14. Monitor and track document retrieval requests, ensuring timely responses.

  15. Training and Awareness:

  16. Conduct training sessions for project team members on document control procedures and ISO standards.

  17. Raise awareness about the importance of document control in maintaining quality and regulatory compliance.

  18. Audit and Compliance:

  19. Prepare for and participate in internal and external audits related to document control processes.

  20. Ensure that document control procedures comply with regulatory and ISO requirements.

  21. Collaboration:

  22. Work closely with project managers, engineers, and other stakeholders to understand document control requirements.

  23. Collaborate with the IT department to maintain and improve document management software and tools.

  24. Continuous Improvement:

  25. Identify opportunities for process improvement and efficiency in document control practices.

  26. Implement best practices to enhance the overall effectiveness of the document control system.

Qualifications:

  • Bachelor's degree in a relevant field or equivalent work experience.

  • Proven experience as a Document Controller in the construction industry.

  • Familiarity with ISO 9001:20XX standards and document control best practices.

  • Strong organizational and communication skills.

  • Attention to detail and accuracy in document management.

  • Proficient in document management software/tools.

Job Type: Full-time

Benefits:

  • Health insurance
  • Life insurance

Experience:

  • ISO Processing: 3 years (Preferred)
  • Document Controller: 3 years (Preferred)

Work Location: In person

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