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We are searching for individuals that recognize the value of professional growth through the development of professional skills, and have the dedication to achieve such advancement.

The Administrative Specialist is responsible for providing comprehensive administrative support to ensure the efficient and smooth operation of the office. This role will assist in a range of functions, including payroll processing, document management, and cross-departmental support. The Administrative Specialist plays a vital role in maintaining organized systems and ensuring the effective execution of day-to-day administrative tasks.

Key Responsibilities:

Payroll & Accounting Responsibilities

• Inputs newly hired employees' information into the payroll system to initiate compensation setup.
• Gathers, consolidates, and verifies payroll-related data to ensure accurate and timely salary processing.
• Processes employee loan applications, ensuring all documentation and eligibility requirements are met.
• Computes final pay and separation benefits for resigned employees based on company policy and government regulations.
• Prepares summaries of employee-related bank transactions, including fund transfers, petty cash usage, and liquidation reports.
• Provide support to the Accounting Department by accurately encoding and recording financial transactions in both manual books and QuickBooks, ensuring timely and organized financial data entry.
• Generates payroll reports for internal reference and external audit purposes on a monthly, quarterly, and annual basis.
• Encodes and submits government-mandated contributions and employee loan payments to the appropriate agencies.

HR Support

• Assists in scheduling interviews, maintaining HR records, and preparing employee-related documentation.
• Coordinates with HR to support onboarding and offboarding processes from an administrative perspective.
• Helps organize company-wide employee records, ensuring updated and accurate digital and physical files.

Administrative Tasks

• Creates and maintains structured spreadsheets, reports, and other office documentation for easy retrieval and review.
• Organizes and secures both physical and digital files, implementing systematic filing practices.
• Assists in day-to-day clerical tasks such as data entry, document preparation, and internal correspondence.
• Provides general administrative support to various departments to ensure smooth office operations.

Government Compliance & External Coordination

• Tracks and manages the renewal and expiration schedules of all business permits and licenses (e.g., LGU, DOLE, PEZA, BIR, BOI), coordinating with relevant government agencies.
• Keeps track of important updates and changes related to PEZA compliance requirements and ensures the timely submission of all necessary documentation, including but not limited to renewals.
• Handles visa and Alien Employment Permit (AEP) applications and renewals for foreign nationals, including coordination with regulatory bodies.

Other Duties

• Performs other tasks and special assignments that may be required to support operational and organizational needs.

Qualifications:

• Bachelor's degree or equivalent relevant work experience.
• In-depth knowledge of PEZA processes and requirements, with the ability to independently manage tasks such as monitoring updates, managing renewals and preparing documentation.
• Strong organizational skills and attention to detail.
• Effective communication skills, both verbal and written.
• Proven multitasking ability with efficient prioritization of workload.
• Self-motivated with strong problem-solving skills and the ability to work independently.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Familiarity with timekeeping, payroll processing, and basic labor law principles is an advantage.
• Experience in filing BIR returns is preferred.
• Previous administrative or office support experience is a plus.
• Can work weekends/holidays as needed.
• Must be willing to report on-site in Ortigas Center, Pasig City.

Job Type: Full-time

Work Location: In person