Senior Paralegal

Job Summary:

We are a growing company seeking an experienced and proactive Senior Paralegal to join our expanding legal department. This role is critical in ensuring our operational compliance and smooth interface with government agencies. You will be the primary point of contact for securing and maintaining business permits, licenses, and regulatory filings, while also establishing robust document management systems.

The ideal candidate is a detail-oriented professional with a strong background in hands-on regulatory compliance, exceptional organizational skills, and the ability to manage multiple priorities in a dynamic environment. You will report directly to the Senior Legal Counsel or to the Regional Legal Manager.

Key Responsibilities:

1.     Government Liaison & Regulatory Compliance

• Act as the primary liaison with key government agencies for filings, applications, and follow-ups (e.g., SEC, NPC, AMLC, IPOPHIL, CEZA, PEZA, LTO, RD, DTI, BIR, SSS, Pag-IBIG, PhilHealth, DOLE, Local Government Units [LGUs]).
• Secure, renew, and monitor all business permits, licenses, and regulatory approvals required for company operations.
• Ensure timely compliance with all statutory reporting and filing requirements.
• Maintain and update corporate records, including SEC and corporate governance documents.

2.     Document & File Management

• Develop, implement, and maintain a centralized and organized system for all legal, corporate, and compliance documents.
• Manage the contract lifecycle database, tracking key dates for renewals, expirations, and obligations.
• Prepare, organize, and file legal documents, board resolutions, secretary's certificates, and meeting minutes.

3.     Administrative & Operational Support

• Assist in the drafting, review, and organization of various agreements and legal correspondence.
• Support the notarization, execution, and routing of official documents.
• Conduct basic legal research on regulatory and compliance matters as needed.
• Coordinate with other departments seeking legal support.
• Potentially train and guide junior legal staff as the department grows.
• Perform other related duties as assigned by the Senior Legal Counsel.

Requirements (Must-have):

• Legal Management or any Business degree.
• Minimum of 3-5 years of solid experience as a Paralegal, with a significant portion spent on direct engagement with Philippine government agencies for permits and compliance.
• Must have proven, hands-on experience in processing and managing transactions with SEC, SSS, Pag-IBIG, PhilHealth, DOLE, and LGU business permits.
• Exceptional organizational skills with a proven ability to create order, manage files, and prioritize tasks effectively under deadlines.
• High attention to detail and accuracy in document preparation and data management.
• Excellent written and verbal communication skills in English and Filipino.
• Proficiency in MS Office (Word, Excel, PowerPoint) and experience with document management systems.
• Professional, proactive, and capable of working both independently and collaboratively.

Preferences (Nice-to-have)

• Juris Doctor degree or units in Law.
• Completed a formal Paralegal Training course.
• Previous experience in a corporate legal department.
• Familiarity with basic corporate secretarial functions and SEC compliance.
• Familiarity with compliance with publicly- listed companies.