Accounting and Admin Associate

2 weeks ago

Makati City, National Capital Region, Philippines IM Agency Full time ₱104,000 - ₱130,878 per year

1. Accounts Receivable & Payable Management

● Process and monitor accounts receivable (AR) and accounts payable (AP) transactions

accurately and on time.

● Reconcile discrepancies and follow up on overdue accounts to maintain healthy cash flow.

● Coordinate with internal departments and vendors to resolve billing and payment issues.

● Client Billing: Prepare and issue invoices for receipted and non-receipted jobs based on

approved projects.

● Collections: Follow up on outstanding invoices, coordinate payment schedules, and ensure

timely collections.

● Quotations: Prepare cost estimates for clients based on project requirements.

2. Treasury and Cash Flow Management

● Assist in monitoring daily cash balances and forecasts.

● Support in managing disbursements, bank transactions, and fund allocations.

● Prepare Models' Statements of Account (SOA) and ensure timely release.

● Check Preparation: Monitor due dates, validate supporting documents, prepare checks, and

coordinate approvals.

● Ensure sufficient bank funds for scheduled payments and manage fund transfers as needed.

3. Financial Reporting

● Prepare accurate financial reports including balance sheets, income statements, and cash flow

statements.

● Assist in preparing financial analyses to support management's strategic decisions.

● Maintain organized financial records and support audits as needed.

4. Administrative & Ad Hoc Support

● Oversee procurement of office supplies and equipment; maintain updated inventory.

● Ensure proper office maintenance and upkeep, liaising with building admin and service

providers.

● Manage vendor relationships for office operations (utilities, repairs, pantry, etc.).

● Provide support for ad hoc projects assigned by management, including logistics support for

meetings, training, and internal events.

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