HR Associate

JOB SUMMARY:

• The HR Associate ensures the timely processing of payroll and compliance with all government contributions of the employees. S/He is responsible for processing the company and mandatory benefits. S/He is also in charge of recruitment, and activities related to the employee relations of the company

DUTIES & RESPONSIBILITIES:

I. COMPENSATION AND BENEFITS

• Process the timekeeping and payroll on time.
• Ensure that all employees shall receive the correct payout and benefits.
• Handle the payment request and all related documents of mandatory benefits of the employees.
• Coordinate with the vendor on the schedule of benefits of the qualified or concerned employee.
• Know any updates related to the mandatory benefits and DOLE wage guidelines in a timely manner.

II. RECRUITMENT

• Sources qualified applicants through different recruitment channels and strategies: online job advertisements, walk-in applicants, job fairs, social media postings and referrals
• Screens invited applicants through initial targeted selection interviews and pre-employment examinations
• Facilitates onboarding processes: job offer, pre-employment requirements, contract signing, etc.
• Ensures all vacancies are filled with suitable candidates within the established turnaround time
• Maintains completeness of employees 201 files and records on the HR master file, as well as the demographics database
• Manages employee records on the HR master file and the accuracy of all information encoded in the system
• Conducts extensive background checks to previous employers, schools, and other character references provided by the selected candidate to validate data provided

III. EMPLOYEE RELATIONS & PERFORMANCE MANAGEMENT

• Conceptualize and implement employee-related programs and activities to enhance employer-employee relationships.
• Monitors new hires' progress by sending out notifications to concerned Superiors to remind them of the evaluation schedule of their respective subordinates and ensures that accomplished performance appraisal forms are submitted on time.

IV. LABOR RELATIONS

• Review the tardiness reports and all incident reports related to attendance and do disciplinary memos, if necessary.

V. GENERAL

• Generates monthly reports relating to current manpower headcount, employee list, OT, salary, employee movements, and tardiness record.
• Assists in addressing day-to-day employee concerns
• Maintains the confidentiality of all information and documents he/she has access to inside the Company
• Adheres to the standards set by the Company on work attitude and ethics, proper uniform, and performance, including the TOP Vision, Mission and Values
• Performs other tasks that may be deemed necessary by the superior from time to time.

REQUIRED COMPETENCIES (skills, knowledge, etc.)

1. Strong oral and written communication skills

2. Confidentiality

3. Resilience

4. Computer proficiency in Microsoft applications – Word, Excel, and PowerPoint

5. Knowledge of payroll processing and all mandatory benefits

QUALIFICATIONS:

Education & Training:

• Graduate of AB/BS Psychology, Behavioral Science or Human Resource Management
• Registered Psychometrician, an advantage

Work Experience:

• Has one (1) to two (2) years experience in related field
• Exposure in other HR Functions / Facets an added advantage

ABOUT THE COMPANY

OUR VISION

To be a widely recognized and esteemed organization known for its seamless execution, exceptional service, and healthy profitability while being mindful of our impact/contribution to our community and environment.

OUR MISSION

We make a difference every day in the way we provide sincere, efficient, and professional customer service.

OUR VALUES

Treat one another with respect and dignity.

Own and take responsibility in doing the right things for TOP at all times.

Perform our tasks with passion and integrity.

OUR BRANDS

CAPITAL is a multi-brand athletic specialty store that offers sneakers, apparel, and accessories from Nike, Adidas, Puma, New Balance, and more. Capital has grown since opening its doors in 2015 to a store network of 10 branches and an online store.

NIKE SWIM is Nike's foray into the swimwear industry. The brand's product line consists of performance-driven apparel and accessories such as bathing suits, trunks, goggles, and other essentials. The Outlet People Inc. is the official distributor of Nike Swim in the Philippines.

NIKE FACTORY STORE Subic is the first Nike outlet store in the Philippines. It offers a wide product selection and great value for money.

SNEAKER SUPPORT first offered its services to the community in 2019. Housed within Capital branches, Sneaker Support offers sneaker cleaning services that help sneaker enthusiasts care for the pairs in their shoe collection.

Job Types: Full-time, Permanent

Pay: Php20, Php22,000.00 per month

Experience:

• Compensation and Benefits: 1 year (Required)

Work Location: In person