Document Control Specialist II

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Create and maintain Document Management Systems including library

distributions and participant matrix.

• Ensure document control function is being performed in accordance with

corporate procedures and project requirements in a timely and efficient

manner

• Facilitate flow of information and communication between clients, vendors,

subcontractors and staff; for various projects

• Organize necessary filing and archiving of technical documents

• Works with other team members and/or end-users to troubleshoot basic problems.

• Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc.

• Manage and maintain templates and information on project servers

• Drive improvements and efficiencies in our data management systems &

processes

• Participating in other document control initiatives or data management tasks

under the direction of the functional team lead

• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.

• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.

• Ensures that all local practices and activities comply with company policies and procedures.

• Construction Project Administration

• Technical Document Control

• Development of Corporate Standards and Documents

• Management of Corporate Document Data Base and File Life-Cycles

• Coordinating of RFI, RFR and Inspection Activities

• Record management and document retention scheduling

• Developing, and conducting internal project and process audits

• Preparation for ISO 9001:2008 external audit

• Developing Standard Operating Procedures including guides and templates

• Tracking of Key Performance Indicators

Minimum Requirements

• At a minimum. candidate requires BA/BS + 6 YORE or if candidate does not

have this, they should have demonstrated equivalency of experience and/or

education

• Working knowledge of Document Control software and methodologies

• Experience working in a team environment

• Ability to effectively communicate with all staff at all levels, clients and

external vendors

• Ability to anticipate project needs and work independently with minimal

supervision

• Efficient and Resourceful at multitasking and proactive in problem solving.

• Ability to work in a fast-paced environment and under pressure.

• Strong organization skills with an attention to detail and Professional

technical writing skills.

Qualifications

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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