Prior Authorization Specialist

We are seeking a detail-oriented and experienced Prior Authorization Specialist to manage the full lifecycle of prior authorizations (PAs) for medical services. The ideal candidate will be responsible for timely submission, meticulous follow-up, and effective resolution of all prior authorization requests and subsequent appeals. This role is critical in ensuring patients receive necessary services without delay and in maximizing reimbursement for the practice.

• The Prior Authorization Specialist will be responsible for the following core duties:

• Prior Authorization Submission and Monitoring:

• Monitor the Prior Authorization queue and manage an organized list of outstanding and in-progress PAs
• Review patient and service data provided by the biller/clinical team for completeness and accuracy

• Submit new prior authorizations to the correct insurance company and plan efficiently via the required method, including insurance portals, fax, or telephone

• Status Follow-Up:

• Proactively and consistently call insurance companies to check on the status of submitted prior authorizations to prevent processing delays

• Document all communication and status updates clearly and promptly in the patient management system

• Denial Management and Appeals:

• Identify, prepare, and submit prior authorization denial appeals in a timely manner, gathering all necessary clinical and administrative documentation

• Track the status of all submitted appeals through resolution

• System and Documentation Updates:

• Monitor the designated fax inbox or electronic queue for prior authorization approvals, denials, and requests for additional information
• Promptly update the patient management system with the final PA status, authorization number, and expiration date upon receipt of approval

• Exceptional Attention to Detail: Crucial for accurately submitting data and preparing appeals.
• Strong Communication Skills: Excellent verbal and written communication skills for professional interaction with insurance representatives and clinical staff
• English Speaking: Fluency in English is required to effectively communicate with insurance representatives and team members.
• Organizational and Time Management Skills: Ability to prioritize a high volume of PA requests and follow-up tasks under deadlines
• Problem-Solving: Resourcefulness in troubleshooting issues with insurance company portals or processes.
• Team Player: Ability to work collaboratively with billing and clinical teams to achieve patient care goals.

• Medical billing experience
• Familiarity with various commercial and government payer systems (e.g., Medicare, Medicaid, and major commercial insurers)
• Proven knowledge of medical terminology, CPT codes, and ICD-10 codes

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional individuals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.