Procurement Specialist

4 days ago

Quezon City, National Capital Region, Philippines Eclaro Business Solutions, Inc Full time ₱600,000 - ₱1,200,000 per year

Procurement Specialist (WFH)

Location: Work from Home

Shift: Nightshift

Job Summary:

We are looking for a highly organized and detail-oriented Procurement Specialist to manage purchase requisitions, purchase orders, vendor qualifications, and supplier relationships primarily within SAP and Jaggaer systems. The role involves order processing, supplier interaction, goods receipt management, invoice verification, and vendor qualification activities to ensure seamless procurement operations aligned with company policies and compliance standards.

Key Responsibilities:

Purchase Order Management

  • Create, release, and amend purchase requisitions and purchase orders in SAP.
  • Coordinate order releases and communicate updates to suppliers.
  • Manage order changes post-release based on supplier feedback or internal requisitions.
  • Send order confirmations requests to suppliers; receive and archive order confirmations systematically.
  • Conduct price reconciliation through ZPUR transactions.
  • Close sub-quantity or partial orders as required.
  • Maintain active communication with suppliers to manage contract reminders and ensure timely renewals or amendments.

Receipt and Goods Management

  • Oversee direct management of incoming goods and resolve related issues promptly.
  • Handle EU and non-EU goods returns, ensuring compliance with company and international standards.
  • Manage specific incoming goods issues for regional locations including France and Brazil.

Payment and Invoice Processing

  • Control invoice blocks, resolving discrepancies to facilitate timely payments.
  • Maintain strong relationships with suppliers and internal stakeholders to support procurement and payment processes.
  • Finalize change orders or amendments ensuring proper documentation and approval in the system.

Vendor Qualification and Compliance

  • Create and set up supplier profiles for qualification processes.
  • Perform financial, reputational, and cybersecurity analyses of suppliers to ensure compliance and reduce risk.
  • Map suppliers from Jaggaer to SAP systems and initiate supplier qualification start-up activities using scorecards in designated tools.
  • Verify audit executions and review sustainability questionnaires submitted by suppliers.
  • Validate supplier qualifications and manage supplier entries in the Jaggaer web tool.
  • Initiate and track supplier qualification requests from R&D and other departments as necessary.

Qualifications and Skills:

  • Proven experience with SAP procurement modules and Jaggaer supplier management tools.
  • Strong understanding of purchase order lifecycle and vendor qualification processes.
  • Experience in invoice verification and payment processing controls.
  • Excellent communication skills for effective supplier and stakeholder engagement.
  • Ability to manage returns and goods receipt issues across multiple regions.
  • Analytical skills for financial, reputational, and cybersecurity assessments.
  • Detail-oriented with strong organizational skills and the ability to manage multiple priorities.
  • Familiarity with EU and non-EU import/export compliance is a plus.

Education and Experience:

  • Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field preferred.
  • Minimum of 3 years experience in procurement or supply chain roles, preferably with SAP and Jaggaer platforms.

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