Specialist, Procurement

5 days ago

Quezon City, National Capital Region, Philippines Athena Full time ₱900,000 - ₱1,200,000 per year

We at Athena empower exceptional talent with boundless opportunities to achieve more. We achieve this by pairing exceptional Executive Partners (XPs) from the Philippines and Kenya with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

The Procurement Specialist is responsible for managing the purchasing process for a company, including identifying and evaluating suppliers, negotiating contracts, and ensuring compliance with company policies. You will analyze supplier performance and work with other departments to ensure timely delivery of goods and services. You will also develop and implement strategies to improve efficiency and reduce costs in the procurement process.

Duties & Responsibilities

  • End-to-end Procurement Processing

  • Sourcing of vendors within the set timeline

    • Research and analyze potential vendors' capabilities
    • Requests quotation/proposals, prepares comparIson, and recommends top vendors based on the set criteria to the requesting party
    • Vendor negotiation and savings generation
    • Vendor Accreditation

    • Purchase Requisition and Ordering

    • Daily PR review and verification of its propriety according to procedures, guidelines, and policies

    • Purchase order creation and releasing to vendors, ensuring on-time deliveries and PO closures
    • Coordinate with AP for the payment processing
    • Investigate and be on top in resolving concerns arising from from deliveries or other vendor-related concerns
    • Vendor and Stakeholder Management

  • Ensure vendor compliance

  • Develop and maintain trusting and positive relationships with vendors
  • Develop and nurture good working relationships with stakeholders by collaborating and working toward common goals.

  • Contract Management

  • Ensure commercial terms are reviewed and negotiated

  • Legal terms are confirmed by legal team
  • Ensure review, renewal, or termination is properly conducted prior to expiry or based on renewal terms

  • Project Management

  • Able to provide support to Controllership Manager- Procurement in handling multiple projects at a time

  • Documentation and report preparation

  • Performs tasks which may be assigned from time to time

Skills
  • Dealing with Internal and External Customers
  • Good english proficiency
  • Tech savvy
  • Procurement System
  • Google workspace
  • Accounts Payable Process
  • Organizational skill
  • Supply-chain experience
Competencies
  • Stakeholder Management
  • Attention to Detail
  • Communication & Assertiveness
  • Numeracy
  • Initiative
  • Resourcefulness
  • Continuous Improvement-driven
  • Organization & Time Management
Relevant Experience Required
  • 5 years work related experience in Procurement End-to-End Process
  • Preferably with 2 years experience in supervisory position
Educational and Certification Requirements
  • Bachelor's Degree in Business Administration or any business-related course
Direct Reports and Span of Control
  • This is an Individual Contributor role.

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