Estimator / Assistant Project Manager

1 week ago

Brgy Bulwang Numancia, Philippines NightOwl Consulting Full time ₱50,000 - ₱80,000
Estimator / Assistant Project Manager

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱50,000 - ₱80,000 / month


Description The Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor pricing, and ensuring smooth project setup and documentation. This role requires a detail-oriented professional who can manage multiple priorities, maintain organized records, and ensure the efficient flow of information between internal and external stakeholders.

During active project phases, the Estimator / Assistant Project Manager will work directly with Project Managers, field crews, and third parties to coordinate construction activities for assigned projects. These activities include material ordering; change order pricing, negotiations, and execution; client communication; creation of contract document addenda; and other tasks as directed by the supervising Project Manager.

This position will be external-facing, collaborating regularly with clients, subcontractors, vendors, and other third parties to maintain project alignment and ensure successful execution from estimate through completion.

Key Responsibilities Estimating & Pre-Construction
  • Analyze architectural and engineering drawings, blueprints, and project specifications to determine material, labor, and equipment requirements.
  • Prepare detailed and accurate cost estimates using estimating software, Google Workspace 
    applications, and Excel/Sheets.
  • Solicit, review, and compare quotes from vendors and subcontractors to ensure cost-effectiveness 
    and compliance with specifications.
  • Evaluate proposals, project values, and bid documentation to prepare comprehensive cost 
    summaries.
  • Maintain detailed records of all estimates, takeoffs, and revisions for active and historical projects.
Project Setup & Coordination
  • Establish job accounts and ensure all project documentation is properly reviewed and distributed to 
    field and management teams.
  • Communicate with suppliers and vendors regarding purchase orders, submittals, and material 
    deliveries.
  • Coordinate with Project Managers and field teams to ensure a seamless handoff from estimating to 
    project execution.
  • Track material shipments, manage delivery schedules, and provide timely updates to relevant 
    stakeholders
Change Orders & Cost Tracking
  • Prepare, price, and log change orders; manage negotiations and approvals as directed by the Project Manager.
  • Monitor work orders, cost codes, and timesheets to ensure proper job costing and billing accuracy.
  • Pre-code and track accounts payable entries related to materials, services, and change orders to 
    maintain accurate project financials.
Documentation & Closeouts
  • Compile and prepare closeout documents, including warranties, as-builts, and final cost summaries.
  • Maintain organized project records and ensure all contractual and procedural documentation is 
    completed accurately and on time.


Skills, Knowledge and Expertise
  • Bachelor's degree in Construction Management, Engineering, or a related field preferred, or equivalent work experience.
  • 2+ years of experiencein construction estimating, project coordination, or assistant project management (experience with U.S.-based projects strongly preferred).
  • Proficiency in Google Workspace applications (Sheets, Docs, Drive, Meet, Calendar), OneDrive, and Airtable.
  • Strong analytical, mathematical, and organizational skills with exceptional attention to detail.
  • Excellent written and verbal English communication skills.
  • Proven ability to manage multiple projects simultaneously under tight deadlines.
  • Strong problem-solving skills and a proactive approach to challenges.
Preferred Experience
  • Familiarity with off-site construction, particularly manufactured housing, is strongly preferred; general contracting experience also acceptable.
  • Prior experience with HUD code housing and/or prefab/modular construction utilizing off-site building techniques preferred.
  • Background in working with U.S.-based construction or contracting firms

Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

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