Senior Lease Management Analyst

SENIOR LEASE MANAGEMENT ANALYST

Location: Clark/Cebu/Tarlac/Manila

Work Arrangement: Onsite, Fulltime

Shift: 9:00 PM - 6:00 AM | Monday - Friday

Unlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines supporting our global clients in the accounting industry.

About this role. . .

The Senior Lease Management Analyst focuses on managing supplier onboarding and vendor compliance within a commercial real estate portfolio. This role serves as the primary liaison for property owners and managers, ensuring accurate landlord payment account setup and maintenance in systems such as Oracle and Lucernex. Responsibilities include validating onboarding documentation, administering IRS 1099 compliance, and supporting lease administration processes, including payment verification and lease document review. The role also involves responding to inquiries, collaborating with internal teams, and driving process improvements for data retention and reporting. Strong vendor relationship management, attention to detail, and proficiency in financial systems and reporting tools are essential.

Key Responsibilities:

• Supplier Onboarding & Vendor Management:
• Serve as the first point of contact for notifications of new property ownership and requests to change landlord payment accounts (bank changes, address changes, property manager changes).
• Collect, examine, and validate onboarding documentation for property owners, ensuring completeness and compliance.
• Maintain and update supplier records in the accounting system (Oracle) and Lease Management system (Lucernex).
• Follow up consistently with landlords for crucial vendor documentation and resolve issues related to vendor accounts and lease documents.
• Statutory Reporting & Compliance:
• Administer and ensure compliance with IRS 1099 reporting requirements, including monetary thresholds, entity type requirements, "B" Notices, and IRS verification letters.
• Develop and maintain process flows and desktop procedures for onboarding and payment processes.
• Support for Lease Administration Manager:
• Assist the Manager in administering landlord payments, including initiating, verifying, and tracking payment transactions in Oracle and Lucernex.
• Create and process correcting rent payable transactions between landlords, ensuring accuracy and compliance.
• Review lease documents for vendor-related details, flag discrepancies, and coordinate with the Lease Admin team for resolution.
• Monitor and respond to inquiries in the shared Lease Admin email box, ensuring timely and professional communication with landlords, property managers, and internal stakeholders.
• Assist with a wide variety of special projects related to contracts, document management & prior year recoveries.
• Collaboration & Communication:
• Build strong relationships with landlords and property managers across the commercial lease portfolio.
• Collaborate closely with Lease Administration, Real Estate, and Legal teams to gather vendor details and provide exceptional support.
• Respond to ad hoc reporting requests and analysis using Jira or other reporting tools.
• Process Improvement & Data Retention:
• Assist with process and data retention projects, continually striving for system and process improvements.
• Maintain supplier database and record retention in accordance with company policy.

Qualifications & Experience:

• Required, 3+ years of experience in commercial real estate administration, with a focus on landlord payment accounts.
• Sound understanding of US W9 forms along with knowledge of 1099 processing and compliance.
• Experience using a commercial lease management system. Lucernex preferred.
• 2+ years of experience in Accounts Payable.
• Advanced proficiency in Microsoft Excel; proficiency in Adobe Acrobat Pro and Outlook.
• Ability to apply exceptional judgment to complex business situations.
• Experience using enterprise-class financial systems required. Oracle preferred.

WHAT'S IN IT FOR YOU?

• A competitive salary
• Health Insurance, and Life Insurance coverage
• 21 annual paid leaves
• Annual increase (Annual Performance Review)
• Tenure Recognition Program
• Access to certifications and courses from Ab2 Institute of Accounting
• 20+ options of free coffee and chocolate drinks
• Billiards, table tennis, or foosball in our breakout room
• Work-life balance and logging off on time for you to enjoy more personal time.
• A genuinely diverse, caring, supportive and high achieving team environment.
• Ongoing training, development and career progression opportunities
• Free & conveniently located onsite parking.

We live by our VALUES to cultivate and foster growth and innovation.

BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritize compassion, empathy, and understanding, and foster meaningful conversations.

BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

DREAM BIG: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

Join TOA Global and experience the difference

We passionately embrace diversity and inclusion in all aspects of our organization. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence.