Payroll Specialist

2 weeks ago

Makati City, National Capital Region, Philippines Hoya Vision Care Full time ₱900,000 - ₱1,200,000 per year

Essential Duties and Responsibilities

  • Process and audit payroll for multiple states, including regular pay, bonuses, commissions, garnishments, and benefits deductions using ADP Workforce Now.

  • Maintain payroll records and employee data accurately in accordance with company policy and regulatory standards.

  • Ensure compliance with all federal, state, and local wage and hour laws, SOX controls, and payroll regulations.

  • Evaluate and validate timesheets; investigate and resolve discrepancies with employees, supervisors, and HR.

  • Respond to and resolve employee payroll inquiries with professionalism and timeliness.

  • Generate, review, and interpret payroll reports for audits, management reporting, and funding purposes.

  • Document and maintain payroll procedures; contribute to process improvements and automation initiatives.

  • Partner with HR and Finance to support initiatives and ensure payroll integration aligns with business needs.

Education & Experience

  • Bachelor's degree or equivalent combination of education and relevant experience.

  • Minimum 5 years of payroll processing experience in a multi-state environment.

  • Proficiency in ADP Workforce Now and advanced Microsoft Excel skills (e.g., pivot tables, VLOOKUP).

  • Experience in Payroll support for the US, Canada and Mexico is preferred.

  • Strong working knowledge of payroll law and compliance requirements.

  • Ability to manage competing priorities, solve problems, and maintain confidentiality.

  • Strong interpersonal and verbal communication skills.

  • Demonstrated ability to interpret data, analyze trends, and apply insights to business decisions.

  • English Level: B2/B3

Behavioral Attributes

  • Ensures Accountability: Owns outcomes and meets commitments with integrity.

  • Plans and Aligns: Efficiently organizes tasks and prioritizes to support organizational goals.

  • Manages Complexity: Analyzes detailed information to solve payroll-related challenges.

  • Tech Savvy: Adopts and champions HR and payroll systems to drive process improvement.

  • Collaborates: Works cross-functionally to build partnerships and streamline operations.

  • Financial Acumen: Understands payroll data and contributes to budgeting and forecasting efforts.

  • Decision Quality: Makes sound, timely decisions using policies, data, and stakeholder input.

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